City of Columbus - File #: 1098-2004

• File #: 1098-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/9/2004
• In control: Development Committee
• On agenda: 7/12/2004
• Final action: 7/13/2004
• Title: To authorize and direct the Finance Director to modify and extend the existing citywide contract for the option to purchase voice mail services, from Voicecom, to waive competitive bidding requirements and to declare an emergency.

Date	Ver.	Action By	Action	Result
7/13/2004	1	MAYOR	Signed
7/13/2004	1	CITY CLERK	Attest
7/12/2004	1	Columbus City Council	Approved	Pass
7/12/2004	1	COUNCIL PRESIDENT	Signed
6/30/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/25/2004	1	CITY ATTORNEY	Reviewed and Approved
6/24/2004	1	ODI DIRECTOR	Reviewed and Approved
6/24/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/23/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/23/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation


BACKGROUND: To modify and extend the existing citywide contract for the option to purchase voice mail services for any city agency, (the Department of Development is the largest user), to and including August 31, 2006. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Proposal No. 90-95BW). Formal bids were opened on May 19, 1994. CT15944 with Voicecom was established in accordance with bids received. Their contract compliance number is 84-1550690. This company is not listed on the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.


1. Amount of additional funds: No funding is required to modify the option contract (UTC). The estimated annual expenditure for the contract is $120,000.00. Each agency must obtain approval to expend from their own budgeted funds for their actual expenditures from this contract.
2. Reason additional needs were not foreseen: The Department of Technology has determined that, based on the volatile telephony technological conditions, continuing the existing agreement is in the best interest of the City. The extension allows for the City to continue to research technology choices. The contractor, Voicecom, has offered the City an across the board decrease of 14% in pricing. Other contract conditions are in accordance with the original agreement; however, since the original contract did not provide for an extension until August 31, 2006, this ordinance is being submitted as a waiver of competitive bidding requirements.
3. Reason other procurement processes not used: The Department of Technology is in search of telephony systems that are in the best interest of the City.
4. How cost was determined: An across the board decrease of 14% was negotiated. The decrease commences during the month immediately following passage of this legislation All other terms and conditions are in accordance wi...