City of Columbus - File #: 1375-2010

• File #: 1375-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/21/2010
• In control: Judiciary And Court Administration Committee
• On agenda: 11/1/2010
• Final action: 11/4/2010
• Title: To authorize and direct the Municipal Court Clerk to modify the contract with OSU/OARnet for the provision of VMware software licenses and maintenance services; to authorize an expenditure of $18,879.45 from the Municipal Court Clerk computer fund; and to declare an emergency. ($18,879.45)

Date	Ver.	Action By	Action	Result
11/4/2010	1	CITY CLERK	Attest
11/3/2010	1	MAYOR	Signed
11/1/2010	1	Columbus City Council	Approved	Pass
11/1/2010	1	COUNCIL PRESIDENT	Signed
10/22/2010	1	City Clerk's Office	Sent back for Clarification/Correction
10/22/2010	1	MuniCrtClerk Drafter	Sent for Approval
10/22/2010	1	CITY ATTORNEY	Reviewed and Approved
10/22/2010	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
10/20/2010	1	CITY ATTORNEY	Reviewed and Disapproved
10/20/2010	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
10/19/2010	1	ODI DIRECTOR	Reviewed and Approved
10/19/2010	1	MuniCrtClerk Drafter	Sent for Approval
10/19/2010	1	Auditor Reviewer	Reviewed and Approved
10/19/2010	1	CITY AUDITOR	Reviewed and Approved
10/19/2010	1	MuniCrtClerk Drafter	Sent for Approval
10/16/2010	1	EBOCO Reviewer	Sent for Approval
10/15/2010	1	MuniCrtClerk Drafter	Sent for Approval
10/14/2010	1	Finance Reviewer	Reviewed and Approved
10/14/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/13/2010	1	Finance Reviewer	Reviewed and Approved
10/13/2010	1	Finance Reviewer	Reviewed and Approved
10/12/2010	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
10/12/2010	1	MuniCrtClerk Drafter	Sent for Approval
10/8/2010	1	MuniCrtClerk Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to modify and increase the exisiting contract with the Ohio State University/Ohio Academic Resource Network (hereinafter OSU/OARnet) for the provision of Virtual Machine Ware (hereinafter VMware) software licenses and maintenance services for the Municipal Court Clerk's Office.

Contract Modification:
1. The amount of additional funds to be expended under this modification is $18,879.45.
2. It is necessary to purchase additional VMware software licenses and maintenance to complete the upgrade from aging technology to a consolidated and redundant VMware blade environment. The upgrade will reduce downtime, hardware, power, cooling and administrative costs; thereby, providing a more efficient Information System for the Clerk's Office.
3. Pricing was based on established rates previously agreed to with OSU/OARnet.

Bid Information:
In 2010 an informal bid process was solicited through SO033428 for a three year contract for the provision of software licenses and mainteance services. A total of seven vendors submitted bids. OSU/OARnet, the lowest responsive, responsible and best bidder was awarded the contract.

This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Contracts:
Original Contract Number: ED040743; $18,879.45
1st Modification: Ordinance 1375-2010; $18,879.45

Contract Compliance Number:
31-6025986 - 105
OSU/OARnet is an Instrumentality of the State of Ohio.

Fiscal Impact: Sufficient funds are available within the Clerk's 2010 computer fund budget.

Emergency: There is an immediate need to modify the contract with OSU/OARnet for the provision of VMware and maintenance services to provide for a more efficient Information ...