City of Columbus - File #: 0478-2009

• File #: 0478-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/19/2009
• In control: Finance & Economic Development Committee
• On agenda: 4/6/2009
• Final action: 4/7/2009
• Title: To authorize the Finance and Management Director to renew a contract with The Metro Group, Inc., for HVAC water treatment chemicals for various City buildings; to authorize the expenditure of $25,280.00 from the General Fund; and to declare an emergency. ($25,280.00)

Date	Ver.	Action By	Action	Result
4/7/2009	1	MAYOR	Signed
4/7/2009	1	CITY CLERK	Attest
4/6/2009	1	Columbus City Council	Approved
4/6/2009	1	COUNCIL PRESIDENT	Signed
3/27/2009	1	EBOCO Reviewer	Sent for Approval
3/27/2009	1	ODI DIRECTOR	Reviewed and Approved
3/27/2009	1	Finance Drafter	Sent for Approval
3/27/2009	1	CITY ATTORNEY	Reviewed and Approved
3/27/2009	1	Finance Drafter	Sent to Clerk's Office for Council
3/26/2009	1	Finance Drafter	Sent for Approval
3/25/2009	1	Finance Reviewer	Reviewed and Approved
3/25/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/25/2009	1	Finance Drafter	Sent for Approval
3/25/2009	1	Auditor Reviewer	Reviewed and Approved
3/25/2009	1	CITY AUDITOR	Reviewed and Approved
3/24/2009	1	Finance Reviewer	Reviewed and Approved
3/23/2009	1	Finance Drafter	Sent for Approval
3/23/2009	1	Finance Drafter	Sent for Approval
3/19/2009	1	Finance Drafter	Sent for Approval
3/19/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to renew a service contract for the Facilities Management Division with The Metro Group, Inc. The service contract provides HVAC water treatment chemicals for the cooling towers. This contract was formally bid in 2007, with renewal options. This ordinance authorizes the third of four renewal options. The contract dates are from April 1, 2009 through March 31, 2010.

Fiscal Impact: The Facilities Management Division budgeted $25,280.00 in the General Fund budget for HVAC water treatment chemicals. The amount of $23,849.50 was spent on this contract in 2008.

Emergency action is requested to replenish chiller chemicals in a timely manner thereby ensuring proper maintenance of the HVAC equipment.

The Metro Group Contract Compliance Number 11-1076550 Expiration date March 21, 2010.

Title

To authorize the Finance and Management Director to renew a contract with The Metro Group, Inc., for HVAC water treatment chemicals for various City buildings; to authorize the expenditure of $25,280.00 from the General Fund; and to declare an emergency. ($25,280.00)

Body

WHEREAS, the Facilities Management Division is responsible for the maintenance of various chillers within City buildings; and

WHEREAS, it is necessary to have such services in order to protect HVAC water cooling towers from scale build-up and corrosion of the metal components; and

WHEREAS, Purchase Order ED035123 was established on March 25, 2008, for HVAC water treatment chemicals; and

WHEREAS, it is necessary to authorize the Finance and Management Director to renew said contract for the Facilities Management Division; and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with The Metro Group, ...