Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with JD Equipment for the purchase of three John Deere Gators for the Division of Power and Water (Water). Gator #1 will be used by the Distribution Maintenance storeroom for transportation of parts to and from numerous buildings/stock yards. Gator #2 will be utilized as a general transport vehicle for support to their storerooms and facility building maintenance. Gator #3 will be equipped with a broom that will help with snow removal and with maintaining the facility public sidewalks.
In support of the City's Green Initiatives, these vehicles incorporate the newest EPA clean air ratings and requirements for engines of this size and displacement. These factors will provide better fuel mileage and emit fewer emissions than the older units they are replacing.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004144). Eleven (11) vendors (11 MAJ) were solicited and two (2) bids (2 MAJ) were received and opened on October 27, 2011. The lowest bid was received from JD Equipment in the amount of $32,761.88, met specifications and an award is recommended as the lowest responsive, responsible, and best bidder. It should be noted that JD Equipment's quote summary sheet referenced an expiration date of October 29, 2011. JD Equipment clarified by written letter on October 28, 2011 that this expiration date does not apply to their bid. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: JD Equipment, Contract Compliance Number: 31-1058528, expires 02/09/2012. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $26,500.00 is budgeted ...
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