Explanation
BACKGROUND: This ordinance is for the option to purchase HVAC Maintenance and Repair Services for the Department of Technology. HVAC Maintenance and Repair Services are used to maintain a controlled climate for the City’s technology resources. The term of the proposed option contract will be three (3) years. Contract is through March 31, 2018, with the option to extend for one additional year. The Purchasing Office opened formal bids on February 5, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. SA005719). Eighty (80) bids were solicited: (M1A-6, F1-1). Three (3) bids were received (M1A-0, F1-0):
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
American Mechanical Group Inc., CC# 371480212 expires 02/20/2017.
Total Estimated Annual Expenditure: $27,000.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because HVAC Maintenance and Repair Services are used to maintain a controlled climate for the City’s technology resources and a delay in its availability would negatively affect the efficient delivery of valuable public services, and without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase H...
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