Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with O.A. Spencer, Inc. for the Community Center Exterior Improvements Project. The contract amount is $49,445.63, with a contingency of $5,554.37, for a total of $55,000.00 being authorized by this ordinance.
This project will replace the main entrances to the Carriage Place, Howard, and Douglas Community Centers. The intent of this project is to replace aging and dilapidated main entry door and windows systems to provide a more welcoming and modern entry to these community spaces. This will also include the replacement of exterior doors and side lights, interior vestibule doors and sidelights, and the main clerestory window above the lobby. These three Community Centers share a common design and the renovation should be similar at each.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised to three pre-qualified A/E firms that were prequalified through the biannual Request for Statement of Qualification (RFSQ) process through Vendor Services, in accordance with City Code Section 329, on October 24, 2023 and received by the Recreation and Parks Department on November 14, 2023. Request for proposals were sent to the following companies:
O.A. Spencer, Inc. (MBE)
XYZ Survey Service Ltd (MBE)
Latus Studio LLC (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals, conducted short list interviews, and recommended O.A. Spencer, Inc. be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach.
Principal Parties:
O.A. Spencer, Inc.
343 East Livingston Ave.
Columbus, OH 43215
Othelda ...
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