City of Columbus - File #: 1813-2007

• File #: 1813-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2007
• In control: Utilities Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Director of Public Utilities to modify and increase the construction contract with Complete General Construction Co. for the Underground Street Lighting System Rehabilitation and Betterments Project (Northeast and Northwest Quadrants); for quantity overruns and equipment purchases not accounted for in the original contract; for the Division of Power and Water (Power); to authorize the expenditure of $216,877.81 within the Voted Street Lighting and Electricity Distribution Improvement Fund; and to declare an emergency. ($216,877.81)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/28/2007	1	ODI DIRECTOR	Reviewed and Approved
11/28/2007	1	Utilities Drafter	Sent for Approval
11/28/2007	1	CITY ATTORNEY	Reviewed and Approved
11/28/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
11/27/2007	1	Utilities Drafter	Sent for Approval
11/27/2007	1	Auditor Reviewer	Contingent
11/27/2007	1	CITY AUDITOR	Reviewed and Approved
11/27/2007	1	Utilities Drafter	Sent for Approval
11/27/2007	1	EBOCO Reviewer	Sent for Approval
11/26/2007	1	Finance Reviewer	Reviewed and Approved
11/26/2007	1	Finance Reviewer	Reviewed and Approved
11/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
11/21/2007	1	Utilities Drafter	Sent for Approval
11/14/2007	1	City Clerk's Office	Sent back for Clarification/Correction
11/14/2007	1	Utilities Drafter	Sent for Approval
11/14/2007	1	Utilities Reviewer	Sent for Approval
11/13/2007	1	Utilities Drafter	Sent for Approval
11/13/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
11/1/2007	1	Utilities Reviewer	Sent for Approval
10/31/2007	1	Utilities Drafter	Sent for Approval
10/31/2007	1	Utilities Reviewer	Reviewed and Approved
10/31/2007	1	Utilities Drafter	Sent for Approval
10/30/2007	1	Utilities Drafter	Sent for Approval
10/30/2007	1	Utilities Reviewer	Reviewed and Approved
10/26/2007	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the construction contract with Complete General Construction Co. for the Underground Street Lighting System Rehabilitation and Betterments Project (Northeast and Northwest Quadrants), for the Division of Power and Water (Power). Due to anticipated quantity overruns for grounding rod installation, so that street light poles are in conformance with National Electric Safety Code NESC - Article 250, and fuse kit purchases, it is necessary to modify and increase the original contract to account for these additional expenditures.

1. Amount of additional funds to be expended: $216,877.81
Original Contract Amount: $413,973.00
Amount of original contract, modification #1, and this modification: $698,527.25

2. Reasons additional goods/services could not be foreseen:
Unforeseen field conditions. In order for the Division to meet current specifications and standards for grounding and bonding street light poles, additional ground rods are required to conform to 25 Ohms or less per National Electric Safety Code NESC - Article 250.

3. Reason other procurement processes are not used:
Due to this contract playing a vital role in the Division's effort to provide a safe street lighting system to the public it is felt, to expedite construction, that the existing contract be modified. It would not be in the best interest of the City to contract with another vendor for the same service Complete General Construction Co. is currently providing.

4. How cost of modification was determined:
The contractor submitted change orders for material purchases. Division staff worked with the City Attorney's office to negotiate a fair and reasonable amount of compensation.

Contract Compliance Information: 31-4366382, expires 3/1/08, Majority

Emergency Designation: It is requested that this Ordinance be handled in an emergency manner so the con...