Explanation
This ordinance authorizes the Director of the Department of Technology to renew an agreement with Accela, Inc. utilizing a State of Ohio Master Cloud Service Agreement (MCSA0123) for software licensing, maintenance, support, and professional services in the amount of $1,312,970.55. This amount includes $30,000.00 in contingency funds for use when unforeseen services are required. Ordinance 0402-2025, passed on March 5, 2025, authorized the first year of the five-year agreement. This ordinance authorizes the funding of year two of the agreement, with the option to renew for three additional one-year terms upon approval of City Council.
Accela is currently used by the Departments of Building and Zoning Services, Development, Public Utilities, Public Service, Recreation and Parks, and Public Health. Services provided through this contract include technical assistance, support, upgrades, and telephone support services for the Accela Automation (AA) System application used to issue building permits, track code enforcement activities, monitor the performance of the One Stop Shop, and support the Environmental Health Unit.
Due to the receipt of only one quote from the only vendor on the STS/MCSA, the Department of Technology requests a waiver of the bidding provisions outlined in City Code Section 329.
Additionally, this ordinance authorizes the extension of PO520927 for a period of twelve (12) months, to June 30, 2027. Extending this purchase order will allow for the continuation and completion of the conversion from an on-premise product, which is no longer supported by the vendor, to the Accela Cloud (SaaS) platform. The scope of the project and the total amount of the purchase order have not changed. Rather, the extension will ensure access to the funds available on the purchase order through the conclusion of the aforementioned project.
CONTRACT COMPLIANCE
Vendor: Accela
DAX/CC# 010838
Expiration Date: 4-21-2025
Vendor will be contract compliant p...
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