City of Columbus - File #: 0519-2006

• File #: 0519-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/28/2006
• In control: Safety Committee
• On agenda: 4/3/2006
• Final action: 4/5/2006
• Title: To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to rent linens with Buckeye Linen Service, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
4/5/2006	1	ACTING CITY CLERK	Attest
4/4/2006	1	MAYOR	Signed
4/3/2006	1	Columbus City Council	Approved	Pass
4/3/2006	1	COUNCIL PRESIDENT	Signed
3/15/2006	1	ODI DIRECTOR	Reviewed and Approved
3/15/2006	1	ODI DIRECTOR	Reviewed and Approved
3/15/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/15/2006	1	Auditor Reviewer	Reviewed and Approved
3/15/2006	1	CITY AUDITOR	Reviewed and Approved
3/15/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/15/2006	1	CITY ATTORNEY	Reviewed and Approved
3/15/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/14/2006	1	EBOCO Reviewer	Reviewed and Approved
3/13/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/28/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to Rent Linens for the Public Safety Department, Division of Fire, the largest user. The term of the proposal option contract (UTC)would be up to and including November 30, 2008, with the option to renew for two (2) additional years on a year by year basis, or portion thereof, at the same pricing. The Purchasing Office opened formal bids on January 12, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001879): MAJ: 21 bids solicited, MAJ: 2 bids received; MBE: 2 bids solicited, MBE: 0 bids received; FBE: 1 bid solicited, FBE: 0 bid received.


The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder:

Buckeye Linen Service, Inc., MAJ, CC#310999310, $1.00

Total Estimated Annual Expenditure: $70,000.00.

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of state Unresolved Findings for Recovery Certified Search.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to rent linens with Buckeye Linen Service, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing Contract Operation Fund, and to declare an emergency. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on January 1...