Explanation
This ordinance will authorize the Director of the Department of Technology to enter into an agreement with BIAS Corporation for Oracle software licensing, maintenance and support services. Oracle software is a critical component of a number of citywide business systems; including 311, CUBS, Performance Series, Income Tax, WAM and GIS. The software is server based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements. The term of this agreement is May 31, 2013 to May 30, 2014, with an option to renew for two additional one year terms. The total amount of the agreement is $617,180.78. This includes annual maintenance and support of Oracle database software at a cost of $480,970.78; annual maintenance and support for the Work and Asset Management (WAM) system utilized by the Department of Public Utilities, at a cost of $70,269.00; and the purchase of new Oracle database software at a cost of $65,941.00.
To purchase these services, the Department of Technology published solicitation SA004837, and received five responses on March 21, 2013. The lowest and best bidder, providing pricing for each item in the solicitation, is BIAS Corporation. BIAS Corporation is an Oracle Platinum Partner, and meets the bidder requirements published in the solicitation.
1. TMH Solutions, LLC: N/A (Non-Responsive)
2. BIAS Corporation: $617,180.78
3. Elegant Enterprise - Wide Solutions: $661,879.86
4. Warnock Tanner & Associates: N/A (Non-Responsive)
5. Great Northern Consulting Services: $647,747.92
Additional terms and conditions are required by Oracle for Oracle resellers, so the Department of Technology was required to utilize a modified standard city contract for this agreement, which has been approved by the City Attorney’s Office. Given the change to the City’s standard terms and conditions as published in the solicitation, this ordinance requests a waiver of competitive procu...
Click here for full text