Explanation
1. BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to modify an existing contract with Carahsoft Technology Corporation for professional services for the migration of the city’s on-premise email into the Microsoft O365 cloud.
The city’s current on-premise exchange 2019 email environment, for both the Columbus and Police email domains, will go “end-of-life” in October of 2025. To address this, the city requested authorization to contract with Carahsoft Technology Corporation to configure and migrate the current on-premise email into the Microsoft O365 cloud.
Ordinance 3171-2024, passed December 9, 2024 authorized the Director of the Department of Technology to enter into contract with Carahsoft Technology Corporation. The coverage term period was for one year beginning from the date of the confirmed purchase order by the City Auditor’s Office on December 23, 2024 through December 22,2025, at a cost of $159,828.56.
This ordinance authorizes the Director of the Department of Technology to add funds to the 2024 Exchange Email Migration contract to include additional funding for the total of $42,023.12, which includes $7,023.12 for the Organizational Change Management (OCM) and $35,000.00 in contingency funds that includes support for the transition to the new Exchange Online platform and provide flexibility to address any additional unforeseen issues that may arise during the project and extend the contract one year from the date of a confirmed purchase order.
1.1 Amount of additional funds to be expended: $18,780.00
The original contract amount: $159,828.56 (Ord. 3171-2024, PO482542)
The total of Modification No. 1: $ 42,023.12 (This Ordinance)
The contract amount including all modifications: $201,851.68
1.2 Reasons additional goods/services could not be foreseen:
This was an unforeseen change that was not planned. The previously ordinance authorized fund...
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