Explanation
BACKGROUND: This ordinance is for the option to establish one (1) Universal Term Contract to purchase Automotive Batteries for the Fleet Management Division. These Automotive Batteries are used by the Fleet Management Division to use in vehicles. The term of the proposed option contract will be two (2) years, expiring September 30, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 27, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004584). Fifty Six (46) bids were solicited (M1A-0, F1-0, MBR-1). Three (3) bids were received. The solicitation requested a catalog bid for Automotive Batteries.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications.
Line 1 - Automotive Batteries - Automotive Distributors Co., Inc., CC# 31-1145093 (Expires 10/25/14)
Total Estimated Annual Expenditure: $130,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of Automotive Batteries which are used for various vehicles, including police cruisers, would be slowed, causing the Fleet Management Division a delay in both making vehicle repairs and getting vehicles back into commission for use.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Automotive Batteries with Automotive Distributors Co., Inc.; and to authorize the exp...
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