Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend a contract with Decade Software Company LLC, established through purchase order EL000490, for the annual renewal of maintenance and support services, on behalf of the Columbus Health Department, effective July 1, 2007 through June 30, 2008. The original contract was established by the Health Department in the amount of $135,000.00. This contract provides language that allows for renewals at the conclusion of the ending term.
The Envision Windows and the EnvisionConnect software application provides the Health Department the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit.
Services provided include telephone support services, software maintenance, update training, upgrades and enhancements. Without this service the Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State Of Ohio.
EMERGENCY: There is an immediate need to modify and extend a contract with Decade Software to maintain on-going support and to allow for uninterrupted daily operations.
FISCAL IMPACT: In fiscal year 2004, $43,260.00 was expended toward services provided by Decade Software for the Health Department. During fiscal year 2005, an amount of $64,910.00 was expended and $63,960.00 in fiscal year 2006, for related services. Previously this year, the Department expended $2,500.00 with Decade for software Envision Press Agent, an application related to the Envision application. For...
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