Explanation
Background: This legislation authorizes the Finance and Management Director to extend a contract for the Office of Construction Management and Facilities Management Division with Capital Planning Solutions for server hosting and annual software support and updating for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract for Physical Planning Technologies (PPT), the original name of Capital Planning Solutions, was authorized in the amount of $497,113 by Ordinance 0603-2005, passed July 20, 2005. At that time, formal proposals were solicited in the City Bulletin. Five firms submitted minimally responsive proposals. Proposals were then formally evaluated by a seven-member evaluation committee comprised of representatives from Public Service, Public Safety, Recreation and Parks, Development, Public Utilities, and Technology. The top three-ranked firms were interviewed by the evaluation committee. Following formal presentations of the three top ranked offers, the evaluation committee unanimously ranked PPT as the first ranked offeror.
It provided a software application for a Capital Planning Management System, as well as training and software support. It was modified by Ordinance 1907-2005, passed December 8, 2005, in the amount of $36,000 and by Ordinance 2232-2006, passed December 13, 2006, in the amount of $22,070 and by Ordinance 1916-2007, passed December 5, 2007, in the amount of $50,400. These modifications provided for server hosting and software support, respectively. The modification authorized by this ordinance will extend the server hosting and software support for an additional year (09/01/2008 to 08/31/2009). It will be impractical to bid these services, as no other company can provide server hosting and software support for Capital Planning Solutions products.
Fiscal Impact: The amount of this modification is $50,400.00. The contract was originally authorized by Ordinance 0603-2005 ($497,...
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