City of Columbus - File #: 1448-2009

• File #: 1448-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/21/2009
• In control: Utilities Committee
• On agenda: 11/23/2009
• Final action: 11/25/2009
• Title: To authorize the Director of Public Utilities to execute construction contracts with Bale Contracting, Inc. and Conie Construction Co.; for the Emergency Main Line Repairs Projects; for the Division of Power and Water; to waive the provisions of competitive bidding; to authorize the transfer and expenditure of $631,911.50 within the Water Works Enlargement Voted Bonds Fund; to authorize an amendment to the 2009 Capital Improvements Budget; and to declare an emergency. ($631,911.50)

Date	Ver.	Action By	Action	Result
11/25/2009	1	MAYOR	Signed
11/25/2009	1	CITY CLERK	Attest
11/23/2009	1	Columbus City Council	Approved	Pass
11/23/2009	1	COUNCIL PRESIDENT	Signed
11/13/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
11/12/2009	1	EBOCO Reviewer	Sent for Approval
11/12/2009	1	ODI DIRECTOR	Reviewed and Approved
11/11/2009	1	Utilities Drafter	Sent for Approval
11/11/2009	1	CITY AUDITOR	Reviewed and Approved
11/11/2009	1	Utilities Drafter	Sent for Approval
11/9/2009	1	Auditor Reviewer	Reviewed and Approved
11/6/2009	1	Finance Reviewer	Reviewed and Approved
11/6/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/6/2009	1	Utilities Drafter	Sent for Approval
11/5/2009	1	Utilities Drafter	Sent for Approval
11/5/2009	1	Finance Reviewer	Reviewed and Approved
11/4/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
11/3/2009	1	Utilities Reviewer	Sent for Approval
10/30/2009	1	Utilities Reviewer	Reviewed and Approved
10/30/2009	1	Utilities Drafter	Sent for Approval
10/29/2009	1	Utilities Drafter	Sent for Approval
10/28/2009	1	Utilities Drafter	Sent for Approval
10/23/2009	1	Utilities Reviewer	Reviewed and Approved
10/22/2009	1	Utilities Reviewer	Reviewed and Approved
10/21/2009	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into two construction contracts, one with Bale Contracting, Inc. and one with Conie Construction Co., for a grand total of $631,911.50, for the Emergency Main Line Repairs Projects, for the Division of Power and Water.

2. CONSTRUCTION CONTRACT AWARD FOR EMERGENCY MAIN LINE REPAIRS 2009: The Director of Public Utilities publicly opened three bids on October 7, 2009. Bids were received from: Bale Contracting, Inc. - $309,710.50; Conie Construction Co. - $322,201.00; and Tata Excavating, Inc. - $349,217.00.

These projects are to provide emergency repairs to the water distribution system when the work load exceeds the ability or capacity of the Water Distribution section. These contracts are primarily used during the winter months when there is a greater chance of water main breaks. The Division desires to contract with two different firms in the event that there are emergencies that the first company cannot attend to. The bid specifications did not specifically state an intention to award contracts to multiple contractors.

The Director of Public Utilities believes it is within the City's best interest to waive provisions of competitive bidding in order that the Division of Power and Water can contract with Bale Contracting, Inc. and Conie Construction Co., as the best, responsive, responsible bidders. The Contract Compliance Number for Bale Contracting, Inc. is 31-0996994 (expires 5/23/10, F1). The Contract Compliance Number for Conie Construction Co. is 31-0800904 (expires 11/10/11, Majority). The Department requests waiver of competitive bidding provisions to allow entering into contracts with the two lowest bidders.

Additional information regarding each bidder, description of work, contract time frame and detailed amount can be found on the attached Legislation Information Form.

3. EMERGENCY DESIGNATION: It is requested that this Ordina...