City of Columbus - File #: 2594-2012

• File #: 2594-2012
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/14/2012
• In control: Technology Committee
• On agenda: 12/17/2012
• Final action: 12/19/2012
• Title: To appropriate $585,972.18 within the Special Income Tax Fund; to authorize the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of general and other fund agencies, for the purchase of replacement desktop computers, and other computer related products and equipment from pre-established universal term contracts with Brown Enterprise Solutions LLC., and Smart Solutions, Inc.; to authorize the expenditure of $585,972.18 or so much thereof as may be necessary from the Special Income Tax Fund and $31,574.40 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency. ($617,546.58)

Date	Ver.	Action By	Action	Result
12/19/2012	1	CITY CLERK	Attest
12/18/2012	1	MAYOR	Signed
12/17/2012	1	COUNCIL PRESIDENT	Signed
12/17/2012	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance authorizes the appropriation of $585,972.18 within the Special Income Tax Fund and authorizes the Director of the Finance and Management to establish blanket purchase orders, for the Department of Technology (DoT) on behalf of general fund and other fund agencies for the purchase of replacement desktop computers, laptops, tablets, and computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL004953 with Brown Enterprise Solutions LLC., expiration date April 30, 2014, and FL004954 with Smart Solutions, Inc., expiration date April 30, 2014. This purchase will expend $617,546.58 for the purchase of computers, and computer related products and equipment as identified:

1. Brown Enterprise Solutions, LLC (FL004953), in the amount of $339,235.58 - {for Dell computer equipment}
2. Smart Solutions, Inc. (FL004954), in the amount of $278,311.00 - {for Hewlett Packard computer equipment}

*See attachment: Ord. # 2594-2012 Vendor Agency Breakdown Detail Sheet

The desktop computers, and computer related products and equipment being replaced are outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Replacement of these computers are crucial for continued efficiency, so that the City of Columbus can access applications

EMERGENCY DESIGNATION:
Emergency action is requested to allow the financial transaction to be posted in the City's accounting system as soon as possible and to immediately facilitate these purchases.

Fiscal Impact:
In 2011 the Department of Technology legislated $1,065,913.21 (ordinance 1786-2011 passed November 21,2011) to purchase computer equipment on behalf of general and other fund agencies. Most recently this year (2012), DoT legislation $329,411.16 (ordinance 2316-2012 passed November 12, 2012) for other fund age...