City of Columbus - File #: 1493-2008

• File #: 1493-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/16/2008
• In control: Safety Committee
• On agenda: 10/6/2008
• Final action: 10/8/2008
• Title: To authorize the Finance and Management Director to enter into a contract with Smart Solutions, Inc. for the purchase of Network Storage Device for the Division of Police, to amend the 2008 Capital Improvement Budget; to authorize and direct the City Auditor to transfer $507,569.00 between projects within the Safety Voted Bond Fund; to authorize the expenditure of $507,569.00 from the Safety Voted Bond Fund; and to declare an emergency. ($507,569.00)

Date	Ver.	Action By	Action	Result
10/8/2008	1	CITY CLERK	Attest
10/7/2008	1	MAYOR	Signed
10/6/2008	1	Columbus City Council	Approved	Pass
10/6/2008	1	COUNCIL PRESIDENT	Signed
9/25/2008	1	Auditor Reviewer	Reviewed and Approved
9/25/2008	1	CITY AUDITOR	Reviewed and Approved
9/25/2008	1	Safety Drafter	Sent for Approval
9/25/2008	1	CITY ATTORNEY	Reviewed and Approved
9/25/2008	1	Safety Drafter	Sent to Clerk's Office for Council
9/24/2008	1	ODI DIRECTOR	Reviewed and Approved
9/24/2008	1	Safety Drafter	Sent for Approval
9/23/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/23/2008	1	Safety Drafter	Sent for Approval
9/23/2008	1	EBOCO Reviewer	Sent for Approval
9/22/2008	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/19/2008	1	Finance Reviewer	Reviewed and Approved
9/19/2008	1	Finance Reviewer	Reviewed and Approved
9/18/2008	1	Safety Reviewer	Reviewed and Approved
9/18/2008	1	Safety Reviewer	Reviewed and Approved
9/18/2008	1	SAFETY DIRECTOR	Reviewed and Approved
9/17/2008	1	Safety Reviewer	Reviewed and Approved
9/16/2008	1	Safety Drafter	Sent for Approval
9/16/2008	1	Safety Drafter	Sent for Approval

Explanation

Background: The Division of Police needs to purchase new computer Network Storage devices to replace current systems which are over five years old and are unable to store all the necessary network files and provide sufficient back-up capabilites. A failure of the Network Storage computers would mean a loss of important Police data. Also, Police is quickly running out of storeable computer space. The new computer system will provide the latest technology for storing electronic files and provide backup systems for Police electronic files for many years into the future.

This ordinance also authorizes the transfer of $507,569.00 between projects within the Safety Voted Bond Fund and amends the 2008 Capital Improvement Budget, Ordinance 0690-2008.

Bid Information: The Purchasing Office advertised bid for Network Storage Device, SA002987 which opened August 21, 2008. Only one response was received from Smart Solutions, Inc. Smart Solutions, Inc. met all the specifications and is the responsible, responsive and best bidder. Therefore, the Police Division recommends acceptance of the bid submitted by Smart Solutions.

Contract Compliance No.: 34-1403269, Expires 05/18/2009

Emergency Designation: Emergency legislation is requested in order to expedite the purchases so that all equipment may be in place by year end and the system can be functional as soon as possible.

FISCAL IMPACT: The 2008 Capital Improvement Budget reflects new funding of $500,000 for Police network file storage. However, there is no cash available within the project to complete this transaction. This transfer of $507,569.00 from the Police and Fire Computer Aided Dispatch (CAD) will be reimbursed for $500,000 when bonds are sold.

Title

To authorize the Finance and Management Director to enter into a contract with Smart Solutions, Inc. for the purchase of Network Storage Device for the Division of Police, to amend the 2008 Capital Improvement Budget; to ...