City of Columbus - File #: 2195-2003

• File #: 2195-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/19/2003
• In control: Administration Committee
• On agenda: 10/20/2003
• Final action: 10/22/2003
• Title: To authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department, to authorize the expenditure of $39,976.30 from the General Fund, and to declare an emergency. ($39,976.30)

Date	Ver.	Action By	Action	Result
10/22/2003	1	CITY CLERK	Attest
10/21/2003	1	MAYOR	Signed
10/20/2003	1	Columbus City Council	Approved	Pass
10/20/2003	1	COUNCIL PRESIDENT	Signed
10/8/2003	1	Service Drafter	Sent to Clerk's Office for Council
10/7/2003	1	ODI DIRECTOR	Reviewed and Approved
10/7/2003	1	Service Drafter	Sent for Approval
10/7/2003	1	CITY ATTORNEY	Reviewed and Approved
10/6/2003	1	Finance Reviewer	Reviewed and Approved
10/6/2003	1	FINANCE DIRECTOR	Reviewed and Approved
10/6/2003	1	Service Drafter	Sent for Approval
10/6/2003	1	Auditor Reviewer	Reviewed and Approved
10/6/2003	1	CITY AUDITOR	Reviewed and Approved
10/6/2003	1	Service Drafter	Sent for Approval
10/6/2003	1	ODI Drafter	Sent for Approval
9/28/2003	1	SERVICE DIRECTOR	Reviewed and Approved
9/24/2003	1	Service Drafter	Sent for Approval
9/19/2003	1	Service Drafter	Sent for Approval

Explanation

This ordinance authorizes the Public Service Director to modify and extend an existing contract with Systems by Rich Consulting LLC (EL001505) for professional custodial service administration and managing the quality assurance and training programs at the Columbus Health Department, 240 Parsons Avenue. Systems by Rich Consulting is retained by the City to ensure custodial contract compliance and accreditation with the Joint Commission for Accreditation of Health Care Organizations (JCAHO). Currently the Health Department is accredited by JCAHO. Accreditation enhances the ability of the Health Department to more easily secure additional federal funding. The contract was originally authorized by Ordinance Number 1400-01, passed July 30, 2001. This is the second of three renewal options. Cost of the continuing services is based on fair market standards. The original contract amount was $86,594.20. The cost in 2002 for this contract was $47,858.23. Reduction of expenses in this contract are due to the lack of employee turnover, lower training expenses and less oversight needed by the management company.

Contract Compliance Number is 31-11756535, expiration date 6/6/04.

Fiscal Impact: The Facilities Management Division budgeted $39,976.30 for this contract modification in the 2003 budget.

EMERGENCY ACTION is requested to continue uninterrupted service to the facility and maintain professional custodial service administration at the facility.

Title

To authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department, to authorize the expenditure of $39,976.30 from the General Fund, and to declare an emergency. ($39,976.30)

Body

WHEREAS, a contract exists between Systems by Rich Consulting LL...