Explanation
BACKGROUND: This legislation authorizes the establishment of Universal Term Contracts (UTCs) for the purchase of Commercial Grade Fitness Equipment and Replacement Parts for the Department of Recreation and Parks as the primary user agency. These contracts will provide a more efficient and effective means of obtaining various fitness and exercise equipment and associated replacement parts for recreation centers throughout the City. The contract terms will be for two (2) years expiring March 31, 2019 with an option to extend for one (1) additional year. The Purchasing Office opened formal bids on January 26, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ004212). Three (3) companies responded with quotes.
The Purchasing Office is recommending award to the two (2) companies as they represent different manufacturers and their products that the Department of Recreation and Parks would purchase as follows:
G&G Fitness Equipment, Inc. (Vendor # 000824) CC# 65573-104858 Expires 12/15/2017. All items quoted, $1.00
S & K Design Fitness (Vendor # 017774) CC# 017774 Expires 3/2/2019. All items quoted, $1.00
Total Estimated Annual Expenditure: $50,000.00
The companies are not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
FISCAL IMPACT: Funding to establish these option contracts are budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Commercial Grade Fitness Equipment and Replacement Parts with G&G Fitness Equipment, Inc. and S & K Design Fitness; to authorize the expenditure of two dollars ($2.00) to establish the...
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