Explanation
BACKGROUND: To not only modify the contract language but also to accept the addition of twenty-seven circuits to the existing city-wide contract for the option to purchase Centrex Telephone and Transport Services for the Department of Technology, the largest user and to waive the City Code provisions regarding formal competitive sealed bidding; and to declare an emergency. A contract was established July 1, 1988 pursuant to the sole source provisions of Chapter 329 of the Columbus City Code. The modification has been negotiated with our current provider, SBC Ameritech (contract compliance is 36-3258076.) The company is not listed on the Auditor of State Findings for Recovery Database. The company is not listed on the Federal Excluded Parties Listing.
1. Amount of additional funds: No additional funding is required to modify the contract for not only a language change but also to accept the addition of twenty-seven circuits. However, City agencies will expend approximately $2.4 million for the telephone and transport services annually. This figure includes negotiated discounts that benefit the City.
2. Reason additional needs were not foreseen:
Additional needs were foreseen but the original contract language included restrictive language. This contract modification will allow additional circuits to be added or deleted without a contract modification for each added or deleted circuit.
3. Reason other procurement processes not used: The same product is required as originally bid.
4. How cost was determined: The cost, terms and conditions were negotiated with the contractor.
FISCAL IMPACT: No funding is required to change the language in this option contract. Each city agency must establish/utilize their own funding for their estimated expenditures. Where the annual expenditure exceeds $100,000 by agency, they will seek City Council and Mayor approval for such expenditures.
These services are vital to our continued operations. ...
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