City of Columbus - File #: 0131-2011

• File #: 0131-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/18/2011
• In control: Administration Committee
• On agenda: 2/28/2011
• Final action: 3/2/2011
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to enter into contract with Netsmart Technologies, Inc. for software support of the Avatar claims billing system, the Behavioral Health data system, and the Wiley Library subscription; in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $12,396.03 from the Department of Technology, internal service fund; and to declare an emergency ($12,396.03).

Date	Ver.	Action By	Action	Result
3/2/2011	1	MAYOR	Signed
3/2/2011	1	CITY CLERK	Attest
2/28/2011	1	Columbus City Council	Approved	Pass
2/28/2011	1	COUNCIL PRESIDENT	Signed
2/7/2011	1	Technology Drafter	Sent for Approval
2/7/2011	1	CITY ATTORNEY	Reviewed and Approved
2/7/2011	1	Technology Drafter	Sent to Clerk's Office for Council
2/4/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/4/2011	1	Technology Drafter	Sent for Approval
2/4/2011	1	Auditor Reviewer	Reviewed and Approved
2/4/2011	1	CITY AUDITOR	Reviewed and Approved
2/3/2011	1	Finance Reviewer	Reviewed and Approved
2/3/2011	1	Finance Reviewer	Sent for Approval
2/3/2011	1	Finance Reviewer	Reviewed and Approved
2/2/2011	1	Finance Reviewer	Reviewed and Approved
2/1/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/1/2011	1	Technology Drafter	Sent for Approval
1/25/2011	1	Technology Drafter	Sent for Approval
1/25/2011	1	Technology Drafter	Sent for Approval
1/25/2011	1	EBOCO Reviewer	Sent for Approval
1/25/2011	1	ODI DIRECTOR	Reviewed and Approved
1/25/2011	1	Technology Drafter	Sent for Approval
1/19/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:

This legislation authorizes the Directors of the Department of Technology and the Department of Columbus Public Health, to enter into a contract with Netsmart Technologies, Inc., for annual software maintenance and support of the Avatar claims billing system, the Behavioral Health data system, and an annual subscription to the Wiley Library. The cost associated with this contract is $12,396.03, with a term period of April 1, 2011 through March 31, 2012. This purchase is necessary to meet the requirements of the Franklin County ADAMH Board and the Ohio Department of Alcohol and Drug Addiction Services. Netsmart Technologies, Inc. will provide the Alcohol and Drug Abuse Program operated by the Columbus Public Health Department with ongoing technical support for the system.

The Avatar system was initially purchased by the Columbus Board of Health by ordinance 2078-2005, passed by Council 12/12/2005. Last year's annual maintenance and support was renewed by ordinance 1636-2009, passed by Council 2/8/2010, which also included the annual subscription to the Wiley Library.

Ordinance 1636-2009 authorized a contract with Netsmart New York, which was a subsidiary of Netsmart Technologies, Inc. Effective January 1, 2010, all subsidiaries of Netsmart Technologies were consolidated into a single legal entity with a new federal ID number under the name Netsmart Technologies, Inc. This ordinance also requests the assignment of all past, present and future business done by the City of Columbus with Netsmart New York, FID 11-3215536, be transferred to Netsmart Technologies, Inc. FID 13-3680154, with contract compliance expiring 11/17/2012.

This ordinance requests approval to continue services previously provided by Netsmart New York, by entering into a contract with Netsmart Technologies, Inc. As Netsmart Technologies, Inc. is the sole provider of software maintenance and support for the systems licensed to the City, this ordinance is ...