City of Columbus - File #: 1638-2004

• File #: 1638-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/7/2004
• In control: Rules & Reference Committee
• On agenda: 9/27/2004
• Final action: 9/29/2004
• Title: To authorize and direct the City Auditor to appropriate and transfer $38,729.84 within the general permanent improvement fund, to authorize the Director of the Department of Finance to modify a contract with Panorama Business Views, Inc. for the purchase of additional licenses and related software licensing costs for the citywide performance management software system, and to purchase the pbviews internet publishing module, to authorize the expenditure of $42,070.00 from the Department of Finance general permanent improvement fund and to declare an emergency. ($42,070.00 ).

Date	Ver.	Action By	Action	Result
9/29/2004	1	CITY CLERK	Attest
9/28/2004	1	MAYOR	Signed
9/27/2004	1	Columbus City Council	Approved	Pass
9/27/2004	1	COUNCIL PRESIDENT	Signed
9/14/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/14/2004	1	Finance Drafter	Sent for Approval
9/14/2004	1	EBOCO Reviewer	Sent for Approval
9/14/2004	1	ODI DIRECTOR	Reviewed and Approved
9/14/2004	1	Finance Drafter	Sent for Approval
9/14/2004	1	Auditor Reviewer	Reviewed and Approved
9/14/2004	1	CITY AUDITOR	Reviewed and Approved
9/14/2004	1	Finance Drafter	Sent for Approval
9/14/2004	1	CITY ATTORNEY	Reviewed and Approved
9/14/2004	1	Finance Drafter	Sent to Clerk's Office for Council
9/7/2004	1	Finance Drafter	Sent for Approval

Explanation

This ordinance authorizes the City Auditor to appropriate and transfer funds within the general permanent improvement fund and authorizes the Director of Finance to modify a contract with Panorama Business Views, Inc. for the purchase of additional licenses and related licensing costs for the citywide performance management software system, and to purchase the pbviews internet publishing module to allow access to reports and briefing books to an unlimited number of users. This system allows for the storage, tracking and reporting of the City's performance data and provides the necessary tools for the City to manage its overall performance in relation to its strategic objectives. Performance management is a mayoral initiative and is targeted to address the following Principle of Progress contained in the Columbus Covenant: Deliver measurable, quality public services and results to our residents.

Additional licenses are needed to allow access to the software for all persons who are responsible for performance management functions, including directors, deputy directors, mayor's staff, fiscal officers, division administrators, budget staff and performance measure contacts. The internet publishing module will allow access to reports and briefing books to an unlimited number of users, including those who do not posses a license.

1. The additional funds needed for this modification amount to $42,070.00.
2. At the time the contract was established, the need for additional licenses was not foreseen. It was determined during the implementation process that additional licenses would allow a sufficient number of staff to utilize the software, thereby maximizing its effectiveness.
3. At the time the contract was established, the capabilities of the internet publishing module were not clear. Through implementation, it was determined that the publishing module would be the most effective method for non-licensed users to access software reports and br...