City of Columbus - File #: 0489-2004

• File #: 0489-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/3/2004
• In control: Utilities Committee
• On agenda: 3/29/2004
• Final action: 4/1/2004
• Title: To authorize the Finance Director to establish a Blanket Purchase Order, for liquid caustic soda, from a Universal Term Contract in process with Univar USA Inc., for the Division of Water, to authorize the expenditure of $1,403,850.00 from Water Systems Operating Fund, and to declare an emergency. ($1,403,850.00)

Date	Ver.	Action By	Action	Result
4/1/2004	1	CITY CLERK	Attest
3/31/2004	1	MAYOR	Signed
3/29/2004	1	Columbus City Council	Approved	Pass
3/29/2004	1	COUNCIL PRESIDENT	Signed
3/18/2004	1	CITY AUDITOR	Reviewed and Approved
3/18/2004	1	Utilities Drafter	Sent for Approval
3/18/2004	1	CITY ATTORNEY	Reviewed and Approved
3/18/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
3/17/2004	1	Auditor Reviewer	Reviewed and Approved
3/16/2004	1	ODI DIRECTOR	Reviewed and Approved
3/16/2004	1	Utilities Drafter	Sent for Approval
3/16/2004	1	Auditor Reviewer	Reviewed and Disapproved
3/16/2004	1	Utilities Drafter	Sent for Approval
3/15/2004	1	Utilities Drafter	Sent for Approval
3/15/2004	1	EBOCO Reviewer	Reviewed and Approved
3/11/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
3/8/2004	1	Utilities Drafter	Sent for Approval
3/8/2004	1	Utilities Drafter	Sent for Approval
3/8/2004	1	Utilities Drafter	Sent for Approval
3/8/2004	1	Utilities Drafter	Sent for Approval
3/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
3/3/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The Purchasing Office is in the process of establishing a Universal Term Contract for liquid caustic soda, against Solicitation SA001052, with Univar USA Inc. This company submitted the lowest, responsive, responsible, and best bid. The Division of Water would like to establish a Blanket Purchase Order, based on this pending contract, for the purchase of this water treatment chemical during 2004. The Contract Compliance number for Univar USA Inc. is 91-1347935. They do not have certified MBE/FBE status.

It is requested that this Ordinance be handled in an emergency manner, as the proposed contract is scheduled to commence April 1, 2004, and the Division will need to place an order upon its immediate approval. The current contract will expire March 31, 2004.

FISCAL IMPACT: The Division of Water has only allocated $105,088.00 for liquid caustic soda in the 2004 Budget. The Division was feeding more soda ash than liquid caustic soda in 2003, and thought we would continue to do so, however, we have decided to feed more caustic soda in 2004, therefore, enough funds are available in Object Level Three "2204" to cover the deficit.

$ 688,426.00 was encumbered for liquid caustic soda during 2003.
$ 999,783.00 was encumbered for liquid caustic soda during 2002.



Title

To authorize the Finance Director to establish a Blanket Purchase Order, for liquid caustic soda, from a Universal Term Contract in process with Univar USA Inc., for the Division of Water, to authorize the expenditure of $1,403,850.00 from Water Systems Operating Fund, and to declare an emergency. ($1,403,850.00)



Body

WHEREAS, the Purchasing Office is in the process of establishing a Universal Term Contract, for liquid caustic soda, against Solicitation SA001052, and

WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Financ...