City of Columbus - File #: 0693-2011

• File #: 0693-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/26/2011
• In control: Administration Committee
• On agenda: 6/6/2011
• Final action: 6/8/2011
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish two (2) purchase orders with Agilysys, Inc. from two (2) existing Universal Term Contracts for repairs, maintenance support and upgrades associated with the EMC mass storage device, Storage Area Network (SAN) and Hewlett Packard (HP) servers; and to authorize the expenditure of $231,264.97 from the Department of Technology Information Services Division, Internal Services Fund; and to declare an emergency ($231,264.97).

Date	Ver.	Action By	Action	Result
6/8/2011	1	CITY CLERK	Attest
6/7/2011	1	MAYOR	Signed
6/6/2011	1	Columbus City Council	Approved	Pass
6/6/2011	1	COUNCIL PRESIDENT	Signed
5/19/2011	1	CITY ATTORNEY	Reviewed and Approved
5/19/2011	1	Technology Drafter	Sent to Clerk's Office for Council
5/18/2011	1	Auditor Reviewer	Reviewed and Approved
5/18/2011	1	CITY AUDITOR	Reviewed and Approved
5/18/2011	1	Technology Drafter	Sent for Approval
5/17/2011	1	Finance Reviewer	Reviewed and Approved
5/17/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/17/2011	1	Technology Drafter	Sent for Approval
5/16/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/12/2011	1	Finance Reviewer	Reviewed and Approved
5/12/2011	1	Finance Reviewer	Reviewed and Approved
5/12/2011	1	Finance Reviewer	Sent for Approval
5/11/2011	1	EBOCO Reviewer	Sent for Approval
5/11/2011	1	ODI DIRECTOR	Reviewed and Approved
5/11/2011	1	Technology Drafter	Sent for Approval
5/10/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/10/2011	1	Technology Drafter	Sent for Approval
5/2/2011	1	Technology Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish two (2) purchase orders from two (2) existing Universal Term Contracts (UTCs) with Agilysys, Inc. The purchase orders will provide for EMC and Hewlett Packard (HP) equipment maintenance and EMC software maintenance and support services used to maintain, repair and upgrade the city's Storage Area Network (SAN) and HP server environment.


The existing Universal Term Contracts, (FL004390, for HP equipment maintenance services; and FL004391, for EMC equipment maintenance and services) were established by the Purchasing Office via solicitations SA003271 and SA003280 through the passage of ordinance number 0890-2009 and 0892-2009, passed on July 6, 2009 will expire on June 30, 2011. However, the Purchasing Office is in the process of extending the contracts for an additional one (1) year term, with an expiration of June 30, 2012. The total cost for the maintenance services is $231,264.97, which includes: $157,457.68 for HP equipment maintenance, $56,206.90 for EMC equipment maintenance, and $17,600.39 for EMC software maintenance and support. This cost reflects the discounts off list prices established in the UTCs: 15% for HP equipment maintenance, 22% for EMC equipment maintenance and 15% for EMC software maintenance and support. This ordinance will also authorize any remaining funds from purchase order UL006462 to be expended through June 30, 2012.


Fiscal Impact: During fiscal year 2009 and 2010 $280,140.00 and $248,393.59 was expended for HP and EMC equipment maintenance and related services. The total cost associated with this ordinance is $231,264.97, which includes $157,457.68 for HP equipment maintenance, $56,206.90 for EMC equipment maintenance, and $17,600.39 for EMC software maintenance and support. The funds were budgeted and are available within the Department of Technol...