City of Columbus - File #: 1498-2023

• File #: 1498-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/12/2023
• In control: Technology Committee
• On agenda: 6/5/2023
• Final action: 6/9/2023
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract with Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC, for professional services, software licensing and ArcFM software maintenance and support associated with the IVR Responder 10.8.1 upgrade project for the Department of Public Utilities (DPU); in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $290,171.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($290,171.00)

Date	Ver.	Action By	Action	Result
6/9/2023	1	CITY CLERK	Attest
6/8/2023	1	MAYOR	Signed
6/5/2023	1	COUNCIL PRESIDENT	Signed
6/5/2023	1	Columbus City Council	Approved	Pass

Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology on behalf of the Department of Public Utilities to enter into contract with Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC, for professional services, software licensing and ArcFM software maintenance and support associated with the IVR Responder 10.8.1 upgrade project for the Department of Public Utilities (DPU). The Division of Power (DOP) uses a system called Responder to track and manage power outages, etc. This system uses a tool list called ArcFM that integrates with ESRI's GIS to trace outages on the DOP GIS data layers. This is a critical operational management system, as well as customer interactions management system related to power outages. DPU is upgrading the current Responder application and upgrading ArcFM to 10.8.1 in order to keep the system current and to also take advantage of new functionality. ArcFM software is also used by DPU to track the City’s electric assets using geographic information system (GIS) technology currently used by DoT’s GIS office for tracking the City’s fiber assets using GIS technology. The total cost associated with this legislation is $290,171.00. The coverage term period for this contract is one (1) year from the date of a purchase order confirmed/certified by the Columbus City Auditor's Office.

Implementation of the upgrade began in April 2020 through the passage, under the authority of Ordinance No. 2182-2020 through purchase order PO264150. PO264150 expired April 7, 2023 with approximately $322,706.00 of unused funds. This ordinance will allow for the completion/finalization of the Interactive Voice Response (IVR) system 10.8.1 upgrade project. The cost of implementing the final components of the upgrade is $248,081.00. Also included in the statement of work and quote is the addition of an ArcGIS Enterprise custon Experience Builder widget, which will provide DPU with important add functionali...