City of Columbus - File #: 0898-2011

• File #: 0898-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/3/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 6/20/2011
• Final action: 6/23/2011
• Title: To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional services for the design and construction of interior energy efficient lighting upgrades for City of Columbus fire stations; to authorize the expenditure of $50,000.00 from the Energy Efficiency and Conservation Block Grant; and to declare an emergency. ($50,000.00)

Date	Ver.	Action By	Action	Result
6/23/2011	1	CITY CLERK	Attest
6/22/2011	1	MAYOR	Signed
6/20/2011	1	Columbus City Council	Approved	Pass
6/20/2011	1	COUNCIL PRESIDENT	Signed
6/7/2011	1	ODI DIRECTOR	Reviewed and Approved
6/7/2011	1	Finance Drafter	Sent for Approval
6/7/2011	1	CITY ATTORNEY	Reviewed and Approved
6/7/2011	1	Finance Drafter	Sent to Clerk's Office for Council
6/6/2011	1	Auditor Reviewer	Reviewed and Approved
6/6/2011	1	CITY AUDITOR	Reviewed and Approved
6/6/2011	1	Finance Drafter	Sent for Approval
6/6/2011	1	EBOCO Reviewer	Sent for Approval
6/3/2011	1	Finance Drafter	Sent for Approval
6/3/2011	1	Finance Reviewer	Reviewed and Approved
6/3/2011	1	Finance Drafter	Sent for Approval
6/3/2011	1	Finance Reviewer	Reviewed and Approved
6/3/2011	1	Finance Reviewer	Reviewed and Approved
6/3/2011	1	Finance Reviewer	Reviewed and Approved
6/3/2011	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional design and construction services for the renovation of interior energy efficient lighting upgrades for the City of Columbus fire stations.

The original contract was authorized by Ordinance No. 1559-2009, passed December 9, 2009, in the amount of $122,000.00. The initial design work focused on a master plan and design for interior energy efficient lighting retrofits for up to twenty-eight stations; however, only sixteen stations could be completed due to the extensive nature of work to be performed. A modification was authorized by Ordinance No. 0546-2011, April 14, 2011, in the amount of $55,000.00 and was for the design services for an additional twelve fire stations, but did not include construction administration services. This modification will authorize construction administration services for these twelve fire stations.

Advanced Engineering Consultants, Ltd. has institutional knowledge of the project and produced the original design plans. It is practical and cost effective for the coordination and continuity of the project to use them for the design modifications. Prices already established in the contract were used to determine the cost of this modification, and they were the initial lowest and most responsive and responsible bidder; however, monies were not available.

Funding for this project is available from the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009, which represents a Presidential priority to deploy the cheapest, cleanest, and most reliable energy technologies available - energy efficiency and conservation - across the country.

Advanced Engineering Consultants, Inc. Contract Compliance No. 31-1612308 expiration date June 17, 20...