Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology to renew the contract with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance, and support for the city’s geographic information systems (GIS).
The city’s GIS system supports several business applications utilized by city residents and city employees. The applications include but are not limited to: crime mapping, snow and ice operation applications, capital improvement projects mapping, utility dashboards, and zoning map applications. Authorization of this sole source contract will ensure continued access to the city’s current ESRI software portfolio, including the continuation of unlimited licensing of its most heavily used ESRI software products. This will ensure that the city can continue to meet emerging GIS technology needs expeditiously and cost-effectively.
Ordinance 0551-2024 authorized the Director of the Department of Technology to enter into a sole source contract with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the city’s geographic information systems (GIS) in the amount of $525,000.00. The original contract was established and authorized by Ordinance 0551-2024, passed on March 21, 2024, and included three-year negotiated contract.
This ordinance authorizes the second renewal at a total cost $525,000.00 for a period of twelve (12) months, starting April 15, 2025, and ending April 14, 2026.
1.1 Amount of additional funds to be expended
The original contract amount: $525,000.00 (PO440180, Ord. 0551-2024)
Negotiated renewal #1: $525,000.00 (This ordinance)
TOTAL RENEWALS: $1,050,000.00
This ordinance also authorizes the expenditure of $525,000.00 for the above-described purpose.
CONTRACT COMPLIANCE
Environmental Systems Research Institute, Inc. (ESRI)
Vendor No.: 010901, Expiration Date: 02/12/2026
FISCAL IMPACT
Funds for the services described...
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