City of Columbus - File #: 1234-2009

• File #: 1234-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/14/2009
• In control: Finance & Economic Development Committee
• On agenda: 10/5/2009
• Final action: 10/8/2009
• Title: To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Tire Retreading Service from Wingfoot Commercial Tire Systems, LLC, to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
10/8/2009	1	CITY CLERK	Attest
10/6/2009	1	MAYOR	Signed
10/5/2009	1	Columbus City Council	Approved	Pass
10/5/2009	1	COUNCIL PRESIDENT	Signed
9/16/2009	1	Auditor Reviewer	Reviewed and Approved
9/16/2009	1	CITY AUDITOR	Reviewed and Approved
9/16/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/16/2009	1	CITY ATTORNEY	Reviewed and Approved
9/16/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/15/2009	1	EBOCO Reviewer	Sent for Approval
9/15/2009	1	ODI DIRECTOR	Reviewed and Approved
9/15/2009	1	Finance Drafter	Sent for Approval
9/14/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/14/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/14/2009	1	Finance Reviewer	Reviewed and Approved
9/14/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/14/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Tire Retreading Service for Fleet Management. Tire Retreading Service is used for the repair of various City tires.

The term of the proposed option contract is from the date of execution by the City up to and including March 31, 2012 with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties. The Purchasing Office opened formal bids on August 13, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003330). Twenty One bids (21) were solicited; Five (5) bids were received.

The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder:

Wingfoot Commercial Tire Systems, LLC / All Items CC#311735402 (Expires 10-19-2009)
Total Estimated Annual Expenditure: $180,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Tire Retreading Service from Wingfoot Commercial Tire Systems, LLC, to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on August 13, 2009 and selected the lowest...