City of Columbus - File #: 0435-2008

• File #: 0435-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/28/2008
• In control: Finance & Economic Development Committee
• On agenda: 4/7/2008
• Final action: 4/10/2008
• Title: To reallocate $430,000.00 from an existing Auditor's Certificate (AC028151) associated with Fleet Management Fund; to authorize the Finance and Management Director to issue a purchase order for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of a Universal Term Contract; to authorize the Finance and Management Director to issue blanket purchase orders for the Fleet Management Division according to the Columbus City Codes provisions for sole source procurement; and to declare an emergency.

Date	Ver.	Action By	Action	Result
4/10/2008	1	CITY CLERK	Attest
4/8/2008	1	ACTING MAYOR	Signed
4/7/2008	1	Columbus City Council	Approved	Pass
4/7/2008	1	COUNCIL PRESIDENT PRO-TEM	Signed
3/26/2008	1	Finance Drafter	Sent to Clerk's Office for Council
3/25/2008	1	EBOCO Reviewer	Reviewed and Approved
3/25/2008	1	ODI DIRECTOR	Reviewed and Approved
3/25/2008	1	Finance Drafter	Sent for Approval
3/25/2008	1	CITY ATTORNEY	Reviewed and Approved
3/21/2008	1	Auditor Reviewer	Reviewed and Approved
3/21/2008	1	CITY AUDITOR	Reviewed and Approved
3/21/2008	1	Finance Drafter	Sent for Approval
3/20/2008	1	FINANCE DIRECTOR	Reviewed and Approved
3/20/2008	1	Finance Drafter	Sent for Approval
3/19/2008	1	Finance Reviewer	Reviewed and Approved
3/18/2008	1	Service Reviewer	Reviewed and Approved
3/12/2008	1	Finance Reviewer	Reviewed and Approved
3/3/2008	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation requests approval to reallocate $430,000.00 from an existing Auditor's Certificate (AC028151) originally established for Universal Term Contracts (UTC) in the amount of $1,540,000.00 to a new Auditor's Certificate to fund NAPA, Sutphen, and Center City for the purchase of automotive parts, supplies, and accessories. AC028151 was established in Ordinance #0097-2008, passed by Columbus City Council on February 11, 2008, and authorized the Finance and Management Director to issue purchase orders for automotive parts, supplies, and accessories. These vendors were inadvertently omitted from the previous ordinance. Formal competitive bids were taken by the Purchasing Office and a Universal Term Contract is in place for the parts, supplies, and accessories from NAPA (NAPA CC# 580254510 expires 3/3/08) . Two purchase orders for Sutphen and Center City (Sutphen Corporation CC# 310671786 expires 3/3/10 and Center City International CC# 311048371 expires 9/30/08) authorized by this ordinance are awarded through the sole source procurement provisions of the Columbus City Codes. $430,000.00 is to be reallocated amongst NAPA, Sutphen, and Center City.

FISCAL IMPACT: The Finance and Management Department has a need to reallocate $430,000.00 from an existing Auditor's Certificate (AC028151) originally established for Universal Term Contracts (UTC) in the amount of $1,540,000.00 to a new Auditor's Certificate to fund NAPA, Sutphen, and Center City. This reallocation will not increase expenditures.

EMERGENCY: Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts, supplies, and accessories, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.


Title

To reallocate $430,000.00 from an existing Auditor's Certificate (AC028151) associated with Fleet Management Fund; to authorize the Finance and Management Director to issue a purcha...