Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Moving Services through February 28, 2014. The contract provides services that include moving boxes and furniture from one location to one or more locations, disassembly and reassembly of furniture (as required) and moving surplus furniture to a local storage facility. Formal bids were opened by the Purchasing Office on September 15, 2011. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA004087MEL). FL005089, with Premier Office Movers, LLC. was established in accordance with bids received. Their contract compliance number is 743059487 (expires 9/5/15). As the contract has no provisions for extensions beyond October 31, 2013, this ordinance is being submitted as a waiver of competitive bidding.
1. Amount of additional funds: The estimated annual expenditure for the contract is $30,000.00. City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen.
3. Reason other procurement processes not used: Various new projects and renovations are in process and moving services will be needed to move city offices to new locations. A bid will be advertised in 2014 to establish a new contract for moving services.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. City agencies must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize the Finance and Management Director to modify and extend the citywide contract for the option to purchase Moving Services, with Premier Office Move...
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