City of Columbus - File #: 1949-2007

• File #: 1949-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/14/2007
• In control: Safety Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize and direct the Finance and Management Director to enter into contract with Central Business Group for the purchase of a high density moveable filing system for the Division of Police, to authorize the expenditure of $45,557.28 from the Law Enforcement Contraband Seizure Funds, and the Capital Improvements Fund; and to declare an emergency. ($45,557.28)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/27/2007	1	Safety Drafter	Sent for Approval
11/27/2007	1	CITY ATTORNEY	Reviewed and Approved
11/27/2007	1	Safety Drafter	Sent to Clerk's Office for Council
11/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/26/2007	1	Safety Drafter	Sent for Approval
11/26/2007	1	Auditor Reviewer	Reviewed and Approved
11/26/2007	1	CITY AUDITOR	Reviewed and Approved
11/23/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/21/2007	1	Finance Reviewer	Reviewed and Approved
11/21/2007	1	Finance Reviewer	Reviewed and Approved
11/20/2007	1	EBOCO Reviewer	Reviewed and Approved
11/20/2007	1	ODI DIRECTOR	Reviewed and Approved
11/20/2007	1	Safety Drafter	Sent for Approval
11/19/2007	1	SAFETY DIRECTOR	Reviewed and Approved
11/19/2007	1	Safety Drafter	Sent for Approval
11/14/2007	1	Safety Drafter	Sent for Approval
11/14/2007	1	Safety Reviewer	Reviewed and Approved
11/14/2007	1	Safety Reviewer	Reviewed and Approved
11/14/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to purchase a high density moveable filing system for the Identification Unit. The current filing system in the Identification Unit is worn-out, no longer moves with ease and needs to be replaced. The new filing system will be moveable and will substantially increase the amount of available filing space which is vitally needed.

Bid Information: Two bids were received in the Purchasing Office for Bid # SA002634, High Density Moveable Filing System for the Division of Police which opened October 18, 2007. Overall total prices were as follows: Central Business Group $45,557.28 and Jeter Systems Corporation $48,680.00. The lowest bid meeting specification was Central Business Group.

Central Business Group was the lowest overall and best bid received per specification; therefore, a contract should be awarded to them.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No: 310875228, expires 02/24/08

Emergency Designation: Emergency legislation is requested so that this purchase may be completed by year-end closing.

FISCAL IMPACT:

Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no effect on the financial status of the General Fund. $32,400.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds. Additionally, $13,157.28 will come from an existing Capital Improvement Auditor's Certificate, AC027105.

Title

To authorize and direct the Finance and Management Director to enter into contract with Central Business Group for the purchase of a high density moveable filing system for the Division of Police, to authorize the expenditure of $45,557.28 from the Law Enforcement Contraband Seizure Funds, and the Capital Improvements Fund; and to ...