EXPLANATION
BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects for the City. The staffing costs for the Office of Construction Management are initially expensed to the General Fund; however, the portion related to managing capital projects is eligible to be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund when the General Fund has incurred expenses more appropriate to capital improvement funding. Most recently, Ordinances 2323-2019, and 2744-2019 collectively authorized $718,000.00 for this purpose. The Office of Construction Management tracks the hours each employee works on individual projects and bills these hours to the associated capital project. This process reimburses the General Fund for the portion of staff time attributable to capital projects.
Emergency action is requested so that reimbursement to the General Fund can occur as quickly as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Fiscal Impact: This ordinance authorizes the City Auditor to encumber $224,000.00 within the Construction Management Capital Improvement Fund and $116,000.00 within the Public Safety Capital Fund for the purpose of Office of Construction Management staffing costs. Furthermore, it necessary to certify $224,000.00 in required funds against the Special Income Tax Fund. This transfer is a temporary funding method. The City will sell notes for bonds to fund this project and will reimburse the Special Income Tax fund accordingly
Title
To amend the 2019 Capital Improvement Budget; to authorize and direct the City Auditor to appropriate and transfer $224,000.00 from the Special Income Tax Fund to the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to exp...
Click here for full text