Explanation
BACKGROUND: This ordinance authorizes the Director of Recreation and Parks to modify and extend a contract with Kone, Inc. for required maintenance and service of elevator units in various city facilities that require annual maintenance under the purview of the Recreation and Parks Department.
Formal bids (SA002929) were received from three companies on June 17, 2008 for Elevator Maintenance and Services Agreement for various City facilities under the purview of the Recreation and Parks Department. The contract was awarded to the most responsive and responsible and best bidder, Kone, Inc.
This legislation authorizes the first of five (5) renewal options. It is in the best interest of the City to exercise that option with Kone, Inc. as the best, responsible, and responsive bidder and proven quality provider of these necessary services. The current contract will expire August 31, 2009.
Required maintenance and services on elevators are necessary to maintain the State of Ohio Elevator Operating Certificate and ensuring no disruption in service, thereby protecting the safety of the public elevator users.
Kone, Inc. Contract Compliance Number 36-2357423, is active to 7/15/2010.
FISCAL IMPACT: The cost of the 2008 contract was $16,800.00, plus $3,200.00 fixed contingency for a grand total of $20,000.00. The 2008 contract was set up to fund the elevator service to eight locations for the twelve month period ending August 31, 2009. Due to the renovations at the Whetstone Recreation Center last year a new elevator was added and will be included in this contract after the warranty period ends on August 31. The contract contains provisions for the addition of units.
The cost of the 2009 contract extension is $19,200.00, plus $2,800.00 fixed contingency for a grand total of $22,000.00. This expenditure is budgeted in the Recreation and Parks' Operating Fund 285.
Emergency action is requested so that required maintenance and servi...
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