City of Columbus - File #: 2131-2018

• File #: 2131-2018
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/12/2018
• In control: Public Service & Transportation Committee
• On agenda: 7/30/2018
• Final action: 8/3/2018
• Title: To authorize the City’s Chief Innovation Officer, on behalf of the Department of Public Service, to accept additional grant funds in the amount of $15,000,000.00 from the US Department of Transportation; to authorize the appropriation of funds in the Smart City Grant Fund contingent upon the execution of the revised amendment with USDOT; to authorize the City’s Chief Innovation Officer to execute a contract modification with Proteon relative to the Smart City Challenge; to authorize the expenditure of up to $575,000.00 from the Smart City Grant (Fund 7768) to pay for the contract modification; and to declare an emergency. ($575,000.00)

Date	Ver.	Action By	Action	Result
8/3/2018	1	ACTING CITY CLERK	Attest
8/2/2018	1	MAYOR	Signed
7/30/2018	1	COUNCIL PRESIDENT	Signed
7/30/2018	1	Columbus City Council	Approved	Pass

Explanation
1. BACKGROUND
In August of 2016, USDOT awarded the City of Columbus up to $40 million in Federal funds (for the USDOT Smart City Challenge project) and Vulcan awarded the City up to $10 million in private grant funding (for the Vulcan Smart City Challenge project) to assist in implementation of the City’s proposal to demonstrate how advanced data and intelligent transportation systems (ITS) technologies and applications can be used to reduce congestion, keep travelers safe, protect the environment, respond to climate change, connect underserved communities, and support economic vitality.

Ordinance 1901-2017 authorized the Public Service Director to transfer signature authority to the Chief Innovation Officer or the Chief Innovation Officer's designee for all past, present and future Smart Columbus, USDOT Smart City Challenge, and Paul G Allen Family Foundation (Vulcan) contracts, documents, and projects.

After meetings with USDOT concerning the project in September 2017, it was determined the Smart Columbus Program Management Office did not have in-house or contracted expertise to help shape the project’s Smart Columbus Operating System.

USDOT then approved the Smart Columbus team’s request for a single-source procurement waiver to contract with Proteon to perform the needed services for the project. This waiver from USDOT was required to ensure the City could be reimbursed for expenses associated with work Proteon performed. Ordinance 3026-2017 waived the competitive bidding requirements of Columbus City Code and authorized the Chief Innovation Officer to enter into a professional services contract with Proteon, in the amount of up to $386,300.00 for the provision of information technology services for the Smart City Challenge project.

The purpose of this second planned contract modification is to add funding to the original contract to allow for the continuation of requisite services by Proteon through October 31, 2019, contingent upon re...