City of Columbus - File #: 0586-2007

• File #: 0586-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/4/2007
• In control: Finance & Economic Development Committee
• On agenda: 4/16/2007
• Final action: 4/19/2007
• Title: To authorize and direct the City Auditor to transfer all unencumbered balances and outstanding encumbrances within the fleet management fund, the print services fund, and the purchasing office general fund to the Department of Finance and Management, Director's Office and Divisions of Financial Management and Fleet Management, to reflect realignment of departmental responsibilities with respect to the management of city assets and to transfer administrative authority for all contracts and agreements associated with the departmental realignment to the Department of Finance and Management Director's Office; to authorize the transfer of $600 within the imprest petty cash funds within the Fleet Management Division and the Finance and Management Department, and to declare an emergency.

Date	Ver.	Action By	Action	Result
4/19/2007	1	CITY CLERK	Attest
4/18/2007	1	MAYOR	Signed
4/16/2007	1	Columbus City Council	Approved	Pass
4/16/2007	1	COUNCIL PRESIDENT	Signed
4/6/2007	1	Finance Reviewer	Sent for Approval
4/6/2007	1	SERVICE DIRECTOR	Reviewed and Approved
4/6/2007	1	Finance Reviewer	Sent to Clerk's Office for Council
4/5/2007	1	Finance Drafter	Sent for Approval
4/5/2007	1	Finance Reviewer	Reviewed and Approved
4/5/2007	1	Finance Reviewer	Reviewed and Approved
4/5/2007	1	FINANCE DIRECTOR	Reviewed and Approved
4/5/2007	1	Finance Drafter	Sent for Approval
4/5/2007	1	Auditor Reviewer	Reviewed and Approved
4/5/2007	1	CITY AUDITOR	Reviewed and Approved

Explanation

Ordinance #0336-2007 was enacted in March amending Code provisions to transfer the Fleet Management Division from the Public Service Department to the Department of Finance and Management, effective May 1, 2007, as further implementation of the Mayor's initiative to place the management of major city assets, shared by multiple departments, within the Department of Finance and Management. This ordinance transfers funds within various divisions to reflect this realignment of departmental responsibilities with respect to management of city assets.

This realignment involves the transfer of the Fleet Management Division to the Department of Finance and Management. Also, as part of the reorganization of the department, the Office of Purchasing will be transferred from the Director's Office to the Division of Financial Management,.

To accomplish the realignment, the remaining balance within the Fleet Management Division's internal service fund will be transferred to the Department of Finance and Management, as will the portion of the fund in the Public Service Director's Office which supports the fiscal, legislative and human resources functions for the Fleet Management Division. In addition, those funds within the general fund and the print services fund required to support the activities of the Purchasing Office will be transferred from the Director's Office to the Financial Management Division.

This ordinance is requested as an emergency measure so that the realignment can be accomplished as of the May 1, 2007, effective date of the Code revisions.

FISCAL IMPACT:
This realignment requires no additional funds. Funds will be transferred between divisions within the fleet management and print services internal service fund and the general fund to reflect the realignment of departmental responsibilities with respect to management of city assets. No additional appropriation is necessary.


Title

To authorize and direct th...