Explanation
BACKGROUND: To modify and extend existing city-wide contracts for the option to rent Non-Safety Forces Unfiorms and Building Maintenance Supplies for various City agencies to and including May 31, 2005. The Purchasing Office opened formal bids on March 1, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA002568BGB). FL000734 and FL000735, with Cintas Corporation were established in accordance with bids received. Their contract compliance number is 31-1703809. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: No additional funds are needed to modify these contracts. Each agency would be responsible for setting up their own funds.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contracts. The extension is for outstanding costs incurred in changeover/transition period from this supplier to a new supplier. It is not for any new rentals.
3. Reason other procurement processes not used: Formal bid SA001578 opened March 17, 2005 with contract Fl002616 resulting. This modification is to allow for the change in companies without a loss of supply of rental items.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreements
FISCAL IMPACT: No funding is required to extend the option contracts. Each agency must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of services to City agencies using these Universal Term Contracts this ordinance is being processed as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to rent Uniforms/Floor Mat Rental with Cint...
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