Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Trane U.S. Inc. for the King Arts Complex Chiller Replacement Project. The contract amount is $150,500.00 with a contingency of $10,000, for a total of $160,500.00 being authorized by this ordinance.
The King Arts Complex is a unique culture and arts institution which is comprised of the Barbara Nichols Theater, a second floor educational wing, and the historically significant Pythian Theater which was rehabilitated in 1987. The complex was expanded in 1989 to include the old Garfield Elementary School. Located in the King Lincoln District, the King Arts Complex is listed on the National Register of Historic Places. Maintenance and improvements to this facility help prolong the life of the center for future generations to utilize and enjoy.
The chiller for this facility is at the end of life and requires replacement. Due to a long lead time for the specialized equipment, construction is expected to start in early fall 2024. Project completion is anticipated in late fall of 2024, prior to the scheduled programming of the Center. There have been numerous HVAC upgrades, starting in 2018, and the replacement of the chiller will mean all major HVAC equipment has been replaced at the King Arts Complex facility.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on September 22, 2023 and received by the Recreation and Parks Department on October 17, 2023. Bids were received from the following companies:
Trane U.S. (MAJ): $150,500.00
Capital City Mechanical (MAJ): $212,300.00
General Temperature Control (MAJ): $224,460.00
Plug Smart (MAJ): non-responsive
After reviewing the bids that were submitted, it was determined that Trane U.S. Inc. was the lowest and most responsive bidder. Trane U.S. Inc. and all propose...
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