Explanation
1. BACKGROUND
The legislation provides for the implementation of electronic imaging services and document conversion software within the Department of Public Service, for the purposes of optimizing storage space, reducing future storage costs, and providing more efficient and ready access to departmental information.
Ordinance 1592-2015 authorized the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders for the provision of electronic document imaging services from two PRIME AE Group, State of Ohio, State Term Schedules (STS): Prime AE Group, State Term Schedule # 800071-2, expiration date 8/31/2015; and PRIME AE Group, a dealer of Hyland OnBase, State Term Schedule # 533272-3, expiration date 3/31/2017. Due to time and storage constraints, cost effectiveness, and the minority certification of the company, it was deemed in the best interest of the city to purchase from the aforementioned State Term Schedules, a practice authorized by Ordinance 582-87.
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders for requisite software licenses, annual maintenance fees, and support services relative to the aforementioned effort.
2. CONTRACT COMPLIANCE
The contract compliance number for PRIME AE Group, Inc., 26-0546656 is and expires 2/5/2016.
Searches of the System of Award Management (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
3. FISCAL IMPACT
Funds in the amount of $60,376.04 will be appropriated from the Street Construction Maintenance and Repair Fund.
4. EMERGENCY
Emergency action is requested so that the project may be undertaken as quickly as possible in order to provide the optimum service.
Title
To authorize and direct the City Auditor to appropriate $60,376.04 from the Street Construction Maintenance and Repair Fund; to a...
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