Explanation
BACKGROUND: For the option to purchase Upholstery Repair Services for Fleet Management. The term of the proposed option contract would be from the date of execution by the City up to and including May 31, 2011 with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties. The Purchasing Office opened formal bids on December 18, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003130). Four (4) Bids were solicited; Three (3) bids were received.
The Purchasing Office is recommending primary, secondary, and third contracts to the lowest, responsive, responsible and best bidders. The Drapery House was the lowest responsive overall bidder, therefore will be the primary upholstery repair facility; A-Tech Upholstery & Body Shop was next lowest overall bidder, therefore will be the secondary upholstery repair facility; Tritex Corporation was the next lowest overall bidder, therefore will be the third upholstery repair facility:
The Drapery House CC#262806706 (Expires 12-12-10)
A-Tech Upholstery & Body Shop CC#261813154 (Expires 5-20-10)
Tritex Corporation CC#310888520 (Expires 9-12-09)
Total Estimated Annual Expenditure: $75,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into ...
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