City of Columbus - File #: 0077-2011

• File #: 0077-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/11/2011
• In control: Administration Committee
• On agenda: 2/14/2011
• Final action: 2/16/2011
• Title: To authorize the Director of the Department of Technology and the Director of Public Utilities to renew an existing contract with VESOFT Inc. for software maintenance and support services; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $925.00 from the Department of Technology, Internal Services Fund. ($925.00)

Date	Ver.	Action By	Action	Result
2/16/2011	1	CITY CLERK	Attest
2/15/2011	1	MAYOR	Signed
2/14/2011	1	Columbus City Council	Approved	Pass
2/14/2011	1	COUNCIL PRESIDENT	Signed
2/7/2011	1	Columbus City Council	Read for the First Time
1/26/2011	1	CITY AUDITOR	Contingent
1/26/2011	1	CITY AUDITOR	Contingent
1/26/2011	1	Technology Drafter	Sent for Approval
1/26/2011	1	CITY ATTORNEY	Reviewed and Approved
1/26/2011	1	Technology Drafter	Sent to Clerk's Office for Council
1/25/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/25/2011	1	Technology Drafter	Sent for Approval
1/24/2011	1	Finance Reviewer	Reviewed and Approved
1/24/2011	1	Finance Reviewer	Reviewed and Approved
1/24/2011	1	Finance Reviewer	Reviewed and Approved
1/21/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
1/21/2011	1	Technology Drafter	Sent for Approval
1/21/2011	1	EBOCO Reviewer	Sent for Approval
1/21/2011	1	ODI DIRECTOR	Reviewed and Approved
1/21/2011	1	Technology Drafter	Sent for Approval
1/12/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities (DPU) to renew an existing contract with VESOFT Inc. for software maintenance and support services, in the amount of $925.00, with a coverage period of April 1, 2011 through September 30, 2011. This contract is associated with a legacy application that supports the generation of electric and water bills (including storm and sewer). Only six (6) months of support is required to allow sufficient time to completely retire the legacy system, which is being replaced by the Columbus Utility Billing System (CUBS).

It has been determined that VESOFT Inc. is the only provider of software maintenance and support for its software products licensed to the city. Therefore, this contract renewal is being established with the sole source provisions of the Columbus City Code, Section 329.07.

FISCAL IMPACT
During the past two (2) years (2009 and 2010) the Department of Technology, on behalf of DPU expended $1,850.00 each year respectively for software maintenance and support services from VESOFT Inc. The 2011 contract renewal for software maintenance and support services with VESOFT Inc. for six (6) months in the amount of $925.00, is budgeted and available in the 2011 Department of Technology internal service fund.

CONTRACT COMPLIANCE: 95-3788729 Expires: 01/03/2013

Title

To authorize the Director of the Department of Technology and the Director of Public Utilities to renew an existing contract with VESOFT Inc. for software maintenance and support services; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $925.00 from the Department of Technology, Internal Services Fund. ($925.00)

Body

WHEREAS, this legislation authorizes the Director of the Department of Technology and the Director of Public Utilities to renew an existing softwa...