City of Columbus - File #: 2156-2004

• File #: 2156-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/19/2004
• In control: Safety Committee
• On agenda: 12/13/2004
• Final action: 12/15/2004
• Title: To authorize the Finance Director to establish a purchase order to purchase three (3) prisoner transport vehicles for the Police Division from Bob McDorman Chevrolet, to authorize the expenditure of $152,681.73 from the Fleet Management Division's General Fund vehicle allocation, and to declare an emergency. ($152,681.73)

Date	Ver.	Action By	Action	Result
12/15/2004	1	CITY CLERK	Attest
12/13/2004	1	Columbus City Council	Approved	Pass
12/13/2004	1	COUNCIL PRESIDENT	Signed
12/13/2004	1	MAYOR	Signed
12/2/2004	1	ODI DIRECTOR	Reviewed and Approved
12/2/2004	1	SERVICE DIRECTOR	Reviewed and Approved
12/2/2004	1	CITY ATTORNEY	Reviewed and Approved
12/2/2004	1	Service Drafter	Sent to Clerk's Office for Council
12/1/2004	1	Finance Reviewer	Reviewed and Approved
12/1/2004	1	FINANCE DIRECTOR	Reviewed and Approved
12/1/2004	1	Service Drafter	Sent for Approval
12/1/2004	1	Auditor Reviewer	Reviewed and Approved
12/1/2004	1	CITY AUDITOR	Reviewed and Approved
12/1/2004	1	Service Drafter	Sent for Approval
12/1/2004	1	EBOCO Reviewer	Reviewed and Approved
11/30/2004	1	Service Drafter	Sent for Approval
11/30/2004	1	SAFETY DIRECTOR	Reviewed and Approved
11/30/2004	1	Service Drafter	Sent for Approval
11/30/2004	1	Service Drafter	Sent for Approval
11/30/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/30/2004	1	Service Drafter	Sent for Approval
11/22/2004	1	Service Drafter	Sent for Approval
11/19/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: The Police Division needs to purchase three (3) prisoner transport vehicles to replace old, worn out, high mileage vehicles that are not cost effective to maintain or repair. This legislation authorizes the purchase of three (3) cab & chassis with modular bodies for prisoner transport from Bob McDorman Chevrolet using General Fund monies allocated to the Fleet Management Division for vehicle replacement in accordance with Solicitation SA001340GRW. Bids were received as follows:

Vendor Price (ea.)
Bob McDorman Chevrolet $50,893.91
Graham Ford $54,991.00
Greenfield Pontiac Buick $50,620.00
Havis-Shields Equipment Corp. $53,884.00
Byers Chevrolet LLC $47,493.00

Sixty six (66) vendors were solicited, sixty five (65) majority, one (1) minority. Five (5) bids were received, all majority. Byers Chevrolet was the apparent low bidder; however, they did not meet specification 3.14.1 for an extended cab and bid a regular cab, making them non-responsive. Greenfield Pontiac Buick GMC is the next apparent low bidder, however when the local credit is applied, Bob McDorman Chevrolet is the lowest responsive and responsible bidder.

Bob McDorman Chevrolet contract compliance number is 310714139, expires 9/03/2005. This is a majority business enterprise.

Emergency action is necessary to meet the manufacturer's order cutoff deadline.


FISCAL IMPACT: Funds for the purchase of police vehicles are budgeted in the 2004 Fleet Management General Fund vehicle allocation budget. The cost of the three (3) prisoner transport vehicles will be $152,681.73.



Title

To authorize the Finance Director to establish a purchase order to purchase three (3) prisoner transport vehicles for the Police Division from Bob McDorman Chevrolet, to authorize the expenditur...