Explanation
BACKGROUND: To modify and extend the existing city-wide contracts for the option to purchase Rental of Construction Equipment w/Operator for various city agencies to and including April 30, 2005. Formal bids were opened by the Purchasing Office on July 19, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000068 GRW). FL000856, with Johnny Jenkins/Travco Construction Co (CC# 311771566) and FL000859 with Right Way Excavating Co (CC# 311633753). were established in accordance with bids received.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
1. Amount of additional funds: The estimated annual expenditure for the contract is $2,150,000.00. Johnny Jenkins/Travco Construction co ($2,025,000.00) and Right Way Excavating Co ($125,000.00). Agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: Unanticipated delays finalizing new bid specifications necessitate extending the existing agreements.
3. Reason other procurement processes not used: The exact same products or services are required as originally bid. The city is currently working to revise and update the bid specifications. A new bid will be solicited when the new specifications are complete.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. City agencies fund their expenditures from their budgets, and request expenditure approval where the estimated expenditure during a calendar year on a single contract will exceed $100,000.
To maintain an uninterrupted supply of service to the City Agency using these Universal Term Contracts, this ordinance is be submitted as an emergency.
Title
To authorize an...
Click here for full text