Explanation
BACKGROUND:
The City of Columbus, Information Services Division (ISD) operates two Xerox high-speed 4635MX laser-printing systems that directly support mission critical work. One laser printer the City owns, while the other unit is being purchased, contracts established with Purchase Order documents DL000046 and EL900834, through a sixty-month lease/purchase agreement with The Xerox Corporation.
This legislation is to authorize the Director of the Department of Technology to modify and extend, operations and maintenance, contracts established through Purchase Order documents DL000046 and EL900834 with the Xerox Corporation, for laser printer lease, supplies and maintenance services, in the amount of $174,000.00 effective June 1, 2003 through May 31, 2004. This service provides the City the ability to annually produce several million reports and critical documents, which are often processed during short windows of time making maintenance services vital to daily operation. Some of these reports and documents are related to payroll checks, Wage and Tax Statements, Auditor's warrants, jury summonses, income tax forms, and water bills. While at the same time, modifying and extending this contract will allow the City to save fifteen percent from a discounted cost savings plan for the maintenance services. This discount rate was extended through negotiations with The Xerox Corporation.
FISCAL IMPACT:
As of August 2003, DoT expended $144,554.90 for this service. During fiscal year 2002 $133,838.31 was expended. The total cost of this contract modification is $174,000.00 for the period June 1, 2003 through May 31, 2004. Adequate funding is available within the Information Services Division Fund.
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE NUMBER: 16-0468020 Expires: 01/30/2004
Title
To authorize the Director of the Department o...
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