City of Columbus - File #: 0471-2004

• File #: 0471-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/1/2004
• In control: Utilities Committee
• On agenda: 4/19/2004
• Final action: 4/21/2004
• Title: To authorize and direct the Finance Director to enter into a contract for an option to purchase Grit Collector Parts, with Envirex Inc., dba US Filter, Envirex Products, to waive the formal competitive sealed bidding provisions of the Columbus City Code, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
4/21/2004	1	CITY CLERK	Attest
4/20/2004	1	MAYOR	Signed
4/19/2004	1	Columbus City Council	Approved	Pass
4/19/2004	1	COUNCIL PRESIDENT	Signed
4/6/2004	1	CITY ATTORNEY	Reviewed and Approved
4/6/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/5/2004	1	CITY AUDITOR	Reviewed and Approved
4/5/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/1/2004	1	Auditor Reviewer	Reviewed and Approved
3/26/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/25/2004	1	EBOCO Reviewer	Reviewed and Approved
3/25/2004	1	ODI DIRECTOR	Reviewed and Approved
3/19/2004	1	ODI DIRECTOR	Reviewed and Approved
3/19/2004	1	EBOCO Reviewer	Reviewed and Approved
3/19/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
3/18/2004	1	EBOCO Reviewer	Reviewed and Approved
3/17/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/17/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation
BACKGROUND: To establish a contract for the option to purchase Grit Collector Parts for the Sewerage & Drainage Division, the largest user. The term of the proposed option contract will be two years with an option to renew for one additional year if mutually agreed. Contract expiration date is February 28, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000573). Thirty-six (MAJ:36) bids solicited; two (MAJ:2) bids received. All of the bids received were deemed non-responsive for material reasons. The agency must have immediate access to these parts to maintain the sewer system for the preservation of public health and safety. Therefore, after negotiating with the company that originally proposed the lowest pricing, the Purchasing Office is pursuing emergency legislation and to authorize the Finance Director to establish an option contract via waiving the formal competitive sealed bid provisions of the City Code and enabling the use of an informal process (negotiations) to make the contract award.

The Purchasing Office is recommending award of a contract to:

Envirex Inc., dba US Filter, Envirex Products, MAJ, CC#34-1545942, Total Estimated Annual Expenditure: $100,000.00

This company is not debarred according to the Federal Excluded Parties Listing.

This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services may be interrupted.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Sewerage & Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance Director to enter into a contract for an option to purchase Grit Collector Part...