Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend a contract with Decade Software Company LLC, established through purchase order EL000490, for the annual renewal of Envision Windows software license and support services, on behalf of the Columbus Health Department, effective July 1, 2006 through June 30, 2007. The original contract was established by the Health Department in the amount of $135,000.00. This contract provides language that allows for renewals at the conclusion of the ending term.
The Envision Windows application provides the Health Department the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit.
Services provided include telephone support services, software maintenance, update training, upgrades and enhancements. Without this service the Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State Of Ohio.
FISCAL IMPACT: In fiscal year 2003, $43,260.00 was expended toward services provided by Decade Software for the Health Department. During fiscal year 2004, the total amount expended with Decade Software was $43,260.00 and $64,910.00 was expended in the year of 2005. For this contract modification funding was budgeted and is available within the 2006 Department of Technology's internal services fund. The cost associated with this contract period, from July 1, 2006 through June 30, 2007, is $63,960.00. However, the aggregate contract total, including this modification, through the Dep...
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