Explanation
BACKGROUND: For the option to establish three (3) UTC contracts to purchase Small Electric Motors for various City of Columbus agencies and the Division of Sewerage and Drainage, the largest user. The term of the proposed option contracts would be two (2) years, expiring April 30, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 11, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002257). 23 bids were solicited: (MBE-0, FBE-1, MAJ-23). 5 bids were received: (FBE-1,MAJ-4). The solicitation consists of catalog bids for various motor manufacturers. One bidder failed to sign the bid document, and one bidder could not honor their quote. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
MSC Industrial Supply, lowest responsive bid, Item 8, MAJ, CC#13-5526506, expires 7/27/08, $1.00
Marion Electric Motor Service, Inc., lowest responsive bid, Items 3, 12 & 23, MAJ, CC#31-4363726, expires 2/28/09, $1.00
GD Supply dba Johnstone Supply, lowest responsive bid, Items 1, 9 & 14, MAJ, CC#31-1114455, expires 4/30/07, $1.00
Total Estimated Annual Expenditure: $60,000.00, various agencies. The Division of Sewerage and Drainage is the largest user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval...
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