City of Columbus - File #: 0812-2004

• File #: 0812-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/22/2004
• In control: Administration Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize and direct the City Auditor to transfer $53,750.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund; to authorize the appropriation and expenditure of $53,750.00 from the Facilities Management Capital Improvement Fund; to authorize the Public Service Director to modify and increase a contract on behalf of the Facilities Management Division with Dynamix Engineering Ltd. for professional services related to the renovation of City Hall plumbing; and to declare an emergency. ($53,750.00).

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/11/2004	1	Service Drafter	Sent to Clerk's Office for Council
6/10/2004	1	ODI DIRECTOR	Reviewed and Approved
6/10/2004	1	Service Drafter	Sent for Approval
6/10/2004	1	CITY ATTORNEY	Reviewed and Approved
6/9/2004	1	EBOCO Reviewer	Reviewed and Approved
6/8/2004	1	Auditor Reviewer	Contingent Within
6/8/2004	1	CITY AUDITOR	Reviewed and Approved
6/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/7/2004	1	FINANCE DIRECTOR	Reviewed and Approved
6/7/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/4/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/4/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/4/2004	1	Service Drafter	Sent for Approval
6/4/2004	1	Finance Reviewer	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent for Approval
5/3/2004	1	SERVICE DIRECTOR	Reviewed and Approved
4/23/2004	1	Service Drafter	Sent for Approval
4/23/2004	1	Service Drafter	Sent for Approval
4/22/2004	1	Service Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Public Service Director to modify the professional services contract with Dynamix Engineering Ltd., for the City Hall Plumbing Renovation project. The original contract called for professional services associated with the renovation of domestic water service and drain lines in City Hall. This contract was authorized by Ordinance 0480-01, passed on March 19, 2001. Originally, the plumbing modification was to be completed in four phases; however, due the aging and deterioration of the plumbing additional monies have been provided for this project. Phases one and two of the plumbing renovation were combined into a single phase, as will phases three and four. The modification will includes construction administration services to coincide with these two new phases which includes: shop drawings, submittal review, change order processing, pay request review and approval, weekly job meetings, and the provision of as-built drawings based on contractor marked drawings.

This modification is a continuation of the existing work already under contract. It would not be practical or feasible to re-bid or change consultants at this time. Fair market value was used to determine the amount of this modification.

This ordinance also authorizes the transfer, appropriation, and expenditure of $53,750.00 from the Special Income Tax Fund to pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.

Emergency action is requested to ensure the current work on renovating the City Hall plumbing is not delayed. Also, since the contractor (Fox Mechanical) is actively working on phase one it is important that services described in the background section continue without interruption

Fiscal Impact: The Special Income Tax Fund has a sufficient budget to support the transfer of $53,750.00. The original contract amount was for ...