City of Columbus - File #: 1974-2004

• File #: 1974-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/29/2004
• In control: Public Service & Transportation Committee
• On agenda: 12/13/2004
• Final action: 12/15/2004
• Title: To authorize the City Auditor to effect the intra-fund transfer of $212,000.00 within the Municipal Motor Vehicle License Tax Fund to make monies available for the purchase of critical street maintenance commodities for the Transportation Division; to authorize the Finance Director to establish purchase orders for the purchase of emulsified asphalt, winter hot mix, cold mix, winter patch, crushed limestone and liquid calcium chloride per the terms and conditions of applicable existing and/or pending citywide universal term contracts; to authorize the expenditure of $212,000.00 from the Municipal Motor Vehicle License Tax Fund, and to declare an emergency. ($212,000.00)

Date	Ver.	Action By	Action	Result
12/15/2004	1	CITY CLERK	Attest
12/13/2004	1	Columbus City Council	Approved	Pass
12/13/2004	1	COUNCIL PRESIDENT	Signed
12/13/2004	1	MAYOR	Signed
12/3/2004	1	CITY ATTORNEY	Reviewed and Approved
12/3/2004	1	Service Drafter	Sent to Clerk's Office for Council
12/2/2004	1	Finance Reviewer	Reviewed and Approved
12/2/2004	1	FINANCE DIRECTOR	Reviewed and Approved
12/2/2004	1	Service Drafter	Sent for Approval
12/2/2004	1	Auditor Reviewer	Reviewed and Approved
12/2/2004	1	CITY AUDITOR	Reviewed and Approved
12/2/2004	1	Service Drafter	Sent for Approval
12/2/2004	1	EBOCO Reviewer	Reviewed and Approved
12/2/2004	1	SERVICE DIRECTOR	Reviewed and Approved
12/1/2004	1	Service Drafter	Sent for Approval
12/1/2004	1	SERVICE DIRECTOR	Reviewed and Approved
12/1/2004	1	Service Drafter	Sent for Approval
11/23/2004	1	Service Drafter	Sent for Approval
11/23/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/23/2004	1	Service Drafter	Sent for Approval
11/8/2004	1	Service Drafter	Sent for Approval
11/7/2004	1	Service Reviewer	Reviewed and Approved
10/29/2004	1	Service Drafter	Sent for Approval

Explanation
Background: The Transportation Division is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses emulsified asphalt, winter hot mix, cold mix, winter patch, and crushed limestone in its surface treatment program to effect repairs and maintenance to streets, gravel alleys and berms and patch potholes. Additionally, liquid calcium chloride is applied to and mixed with salt to increase its effectiveness for snow and ice control at low temperatures.

The Purchasing Office has either established or is in the process of establishing citywide universal term contracts with various vendors for these commodities. This ordinance authorizes the procurement of these commodities per the terms and conditions of universal term contracts as follows:

Commodity / Vendor / Contract Number / Amount
Emulsified Asphalt / Phillips Oil Company, Incorporated, of Ohio / FL002383 / $100,000.00
Winter Hot Mix / Apple-Smith Corporation / pending / $25,000.00
Cold Mix, Other Asphalt / Kokosing Materials / FL001066 / $41,000.00
Winter Patch / Northcoast Products / pending / $4,000.00
#8 Washed Crushed Limestone / Columbus Limestone / FL001047 / $2,000.00
Liquid Calcium Chloride / Bonded Chemical / pending / $40,000.00


FISCAL IMPACT: Funds in the amount of $212,000.00 are currently appropriated and available within the Municipal Motor Vehicle License Tax Fund. This ordinance effects the transfer of these monies between major expenditure categories (from services to materials and supplies) within this Fund to make them available for these purchases. The Division procured a like amount of these same materials in 2003.

Emergency action is requested to assure an uninterrupted supply of these critical commodities.



Title
To authorize the City Auditor to effect the intra-fund transfer of $212,000.00 within the Municipal Motor Vehicle License Tax Fund to make monies available for the purchase of c...