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File #: 0817-2017    Version: 1
Type: Ordinance Status: Passed
File created: 3/22/2017 In control: Public Utilities Committee
On agenda: 5/1/2017 Final action: 5/4/2017
Title: To authorize the Director of Public Utilities to enter into a professional engineering services agreement with H.R. Gray and Associates, Inc., for the Division of Sewerage and Drainage’s Professional Construction Management Contract; to authorize the transfer of $6,165,333.94 within the Sanitary Sewer General Obligation Fund; to authorize the expenditure of up to $7,399,879.94 from the Sanitary Sewer General Obligation Fund; to amend the 2016 Capital Improvements Budget; and to declare an emergency. ($7,399,879.94)
Attachments: 1. ORD. 0817-2107 Director's Information Sheet, 2. ORD. 0817-2017 DAX Funding Template, 3. ORD. 0817-2017 Amend the 2016 CIB, 4. ORD. 0817-2017 Subcontractor Work ID Form
Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional services agreement with H. R. Gray and Associates, Inc. for Professional Construction Management Services for the Division of Sewerage and Drainage. The contract provides construction administration and management services including, construction inspection, construction start-up coordination, reporting, budgeting, scheduling, document tracking, and related tasks associated with a multi-project program beginning with three construction contracts included in this initial agreement with potential new projects added with subsequent annual contract modifications over the next five (5) years. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
PROJECT TIMELINE: This will be a five year contract commencing in 2017 and ending with the close-out of the final construction project in 2021.
PROCUREMENT INFORMATION: The Division advertised for proposals for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329 of the Columbus City Code.

The Division of Sewage and Drainage received 3 bids on December 15, 2016 from the following companies:

Vendor Name Compliance No. EXP: Date Type City State
HR Gray and Associates, Inc. 31-1050479 8/21/2017 MAJ Columbus Ohio
Smoot Construction 31-1224826 4/15/2018 MBE Columbus Ohio
Hill International, Inc. 20-0953973 3/14/2018 MAJ Columbus Ohio


EMERGENCY DESIGNATION: Emergency action is requested in order to meet the project timeline and deliverables schedule.

CONTRACT COMPLIANCE NO: 31-1050479 | MAJ | 08/21/2017
ECONOMIC / ENVIRONMENTAL IMPACT: The performance of professional contract management services for the subject construction contracts will help to prevent and/or reduce the number of construction claims and minimize ...

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