Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Pavement Protectors Inc for tar emulsion seal coating. This seal coating will be utilized by the Department of Finance Fleet Division for the continued mission of optimal upkeep of the Fleet Management facility, which services all vehicles across several departments in the City of Columbus. RFQ028035 closed on 07/12/2024 and there were two bids submitted, of which Pavement Protectors Inc. was deemed the lowest and best bid. The two bids were:
Pavement Protectors Inc - $80,200.00
Dalton Paving & Sealing Inc - $105,000.00
Pavement Protectors Inc. contract compliance number CC-004731 expires 01/26/2025.
Fiscal Impact: A total of $80,200.00 will be spent from the Fleet Management Operating Fund 5200 and has been budgeted.
Emergency action is requested due to the fluctuation in pricing of the material necessary for the improvements and time necessary to complete these repairs. Therefore, emergency legislation is being requested so that Fleet may ensure the purchase price of the materials and timeliness of the repairs to the Fleet Facility.
Title
To authorize the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Pavement Protectors Inc for coal tar emulsion sealing on the Fleet Management facility.; to authorize the expenditure of $80,200.00 from the Fleet Management Operating Fund; and to declare an emergency. ($80,200.00)
Body
WHEREAS, the Fleet Management Division intends to purchase coal tar emulsion sealing for sections of the Fleet Management Facility; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director to purchase the coal tar emulsion sealing for upkeep of the Fleet Management Facility and allo...
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